UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 

SCHEDULE 14A

 

Proxy Statement Pursuant to Section 14(a) of
the Securities Exchange Act of 1934 (Amendment No.    )

 

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Soliciting Material Pursuant to §240.14a-12

 

Communications Systems, Inc.

(Name of Registrant as Specified In Its Charter)

 

 

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COMMUNICATIONS SYSTEMS, INC.

10900 Red Circle Drive
Minnetonka, Minnesota 55343

NOTICE OF 20162019 ANNUAL MEETING OF SHAREHOLDERS

 

To Be Held May 19, 201622, 2019

 

Dear Shareholders:

 

You are cordially invited to attend the 20162019 Annual Meeting of Shareholders of Communications Systems, Inc. (“CSI” or the “Company”). The meeting will be held at the Company’s offices located at 10900 Red Circle Drive, Minnetonka, Minnesota, on Thursday,Wednesday, May 19, 201622, 2019 beginning at 10:00 a.m., Central Daylight Time, for the following purposes:

 

1.To elect sixfive directors to the Board to serve a one-year termsterm until the next Annual Meeting of Shareholders or until their respective successors have been electedqualified and qualified;elected;

 

2.To ratify the appointment of DeloitteBaker Tilly Virchow & ToucheKrause, LLP as the Company’s independent registered public accounting firm for the year ended December 31, 2016;2019;

 

3.To approve a 100,000 share increase in the Communications Systems, Inc. Employee Stock Purchase Plan; and

4.To transact any other business that may properly come before the meeting.

 

The Board of Directors has fixed the close of business on March 24, 201627, 2019 as the record date for determination of shareholders entitled to notice of and to vote at the meeting.

 

You may attend the meeting and vote in person, or you may vote by proxy. To ensure your representation at the meeting, please complete and submit your proxy, whether or not you expect to attend in person. Shareholders who attend the meeting may revoke their proxies and vote in person if they so desire.

 

By Order of the Board of Directors,

  (GRAPHICS)
 a151371001_v1Roger H.D. Lacey, Chairman
Curtis A. Sampson, Chairman
  
Minnetonka, Minnesota 

April 7, 201610, 2019  
 
IMPORTANT NOTICE REGARDING AVAILABILITY OF PROXY MATERIALS:
 
Copies of this Notice, the Proxy Statement following this Notice and the Annual Report to
Shareholders are available atwww.proxyvote.com
 

 

COMMUNICATIONS SYSTEMS, INC.
PROXY STATEMENT

 

QUESTIONS AND ANSWERS ABOUT THE MEETING

 

Information Regarding the Annual Meeting

 

This Proxy Statement is furnished to the shareholders of Communications Systems, Inc. (“CSI” or the “Company”) beginning April 8, 201610, 2019 in connection with the solicitation of proxies by the Board of Directors of the Company to be voted at the Annual Meeting of Shareholders that will be held at the Company’s offices at 10900 Red Circle Drive, Minnetonka, Minnesota, on Thursday,Wednesday, May 19, 2016,22, 2019, beginning at 10:00 a.m., Central Daylight Time, or at any adjournment or adjournments thereof.

 

What is the purpose of the meeting?

 

At our annual meeting, shareholders will act upon the matters disclosed in the Notice of 2019 Annual Meeting of Shareholders that accompanies this Proxy Statement. These include:

 

·Elect sixfive directors; and

 

·Ratify the appointment of DeloitteBaker Tilly Virchow & ToucheKrause LLP (“Deloitte”Baker Tilly”) as our independent registered public accounting firm for the fiscal year ending December 31, 2016;2019;

Approve a 100,000 share increase in the Company’s Employee Stock Purchase Plan.

 

We will also consider any other business that may properly be presented at the meeting, and management will report on CSI’s performance during the last fiscal year and respond to questions from shareholders.

 

How does the Board recommend that I vote?

 

The Board of Directors named in this proxy statement recommends a vote:

 

·“FOR” the election of the sixfive individuals recommended by the Board of Directors; and

 

·“FOR” the ratification of the appointment of Deloitte.Baker Tilly; and

“FOR” approval of a 100,000 share increase in the Employee Stock Purchase Plan.

 

Who is entitled to vote at the meeting?

 

If you were a shareholder of record at the close of business on March 24, 201627, 2019 (the “record date”), you are entitled to vote at the meeting. As of the record date, 8,761,001 shares9,308,521 of common stock were outstanding and eligible to vote.

 

What is the difference between a shareholder of record and a street name holder?

 

If your shares are registered directly in your name, you are the “shareholder of record” with respect to those shares.record.” If your shares are held in a stock brokerage account or by a bank or other nominee, you are the beneficial owner of those shares, and your shares are held in street name. If you are a “street name holder,” you will receive a voting instruction card that appears very similar to a proxy card. Please complete that card as directed to ensure your shares are voted at the meeting.

 

What are the voting rights of the shareholders?

 

Holders of common stock are entitled to one vote per share. Therefore, a total of 8,761,0019,308,521 votes are entitled to be cast at the meeting. There is no cumulative voting for the election of directors.

 

How many shares must be present to hold the meeting?

 

A quorum is necessary to hold the meeting and conduct business. The presence of shareholders who can direct the voting of at least a majority of the outstanding shares of common stock as of the record date is considered


a quorum. A shareholder is counted as present at the meeting if the shareholder is present and votes in person at the meeting or the shareholder has properly submitted a proxy by mail, telephone or Internet.

 

How do I vote my shares?

 

If you are a shareholder of record, you may give a proxy to be voted at the meeting either:

 

·electronically, by following the instructions provided in the Notice of Internet Availability of Proxy Materials or proxy card; or

 

·if you received printed proxy materials, you may also vote by mail or telephone as instructed on the proxy card.

 

If you hold shares beneficially in street name, you may also vote by proxy over the Internet by following the instructions provided in the Notice of Internet Availability of Proxy Materials or, if you received printed proxy materials, you may also vote by mail or telephone by following the instructions provided in the voting instruction card provided to you by your broker, bank, trustee or nominee. The telephone and Internet voting procedures have been set up for your convenience. The procedures have been designed to authenticate your identity, to allow you to give voting instructions, and to confirm that those instructions have been recorded properly. YouIf you choose not to vote over the Internet or by completing a Proxy card, you may also vote in person at the meeting as described in “May I vote my shares in person at the meeting?” below.

 

What does it mean if I receive more than one Notice of Internet Availability of Proxy Materials, proxy card or voting instruction card?

 

It means you hold shares of CSI stock in more than one account. To ensure that all of your shares are voted, sign and returneach proxy card or voting instruction card or, if you vote by telephone or via the Internet, vote once foreach proxy card, voting instruction card or Notice of Internet Availability of Proxy Materials you receive.

 

May I vote my shares in person at the meeting?

 

Yes. If you are a shareholder of record, you may vote your shares at the meeting by completing a ballot at the meeting. Even if you currently plan to attend the meeting, however, we recommend that you submit your proxy ahead of time so that your vote will be counted if, for whatever reason, you later decide to not attend the meeting. If you hold your shares in street name, you may vote your shares in person at the meeting only if you obtain a signed proxy from your broker, bank, trustee or other nominee giving you the right to vote these shares at the meeting.

 

What vote is required for the proposals to be approved?

 

·Election of Directors. The sixfive directors that receive the most votes will be elected to serve on the Board of Directors until the 20172020 Annual Meeting of Shareholders.

 

·Ratification of the appointment of DeloitteBaker Tilly as our independent registered public accounting firm. The affirmative vote of a majority of the shares of common stock represented and entitled to vote on the proposal, if those shares represent more than 25% of the shares outstanding on the record date, is sufficient to approve this proposal.

Amendment of the Company’s Employee Stock Purchase Plan. The affirmative vote of a majority of the shares of common stock represented and entitled to vote on the proposal, if those shares represent more than 25% of the shares outstanding on the record date, is sufficient to approve this proposal.

 

How are votes counted?

 

Shareholders may either vote FOR or WITHHOLD authority to vote on the election of directors. Shareholders may vote FOR, AGAINST or ABSTAIN on proposal No 2.Proposal Nos. 2 and 3.

 

If you vote ABSTAIN or WITHHOLD, your shares will be counted as present at the meeting for the purposes of determining a quorum. If you ABSTAIN from voting on a proposal, your abstention has the same effect as a vote against that proposal. If you WITHHOLD authority to vote for one or more of the nominees for director, this will have no effect on the election of any director from whom votes are withheld.


 

If you hold your shares in street name and do not provide voting instructions to your broker or nominee, your shares will be considered to be “broker non-votes” and will not be voted on any proposal on which your broker or nominee does not have discretionary authority to vote under the rules of the New York Stock Exchange. Shares that constitute broker non-votes will be present at the meeting for the purpose of determining a quorum, but are not considered entitled to vote on the proposal in question. Your broker or nominee has discretionary authority to vote your shares on the ratification of DeloitteBaker Tilly as our independent registered public accounting firm even if your broker

or nominee does not receive voting instructions from you, but may not vote your shares on any other matters without instructions from you.

 

May I change my vote?

 

Yes. If you are a shareholder of record, you may change your vote and revoke your proxy at any time before it is voted at the meeting in any of the following ways:

 

·by sending a written notice of revocation to our Corporate Secretary;

 

·by submitting another properly signed proxy card at a later date to our Corporate Secretary;

 

·by submitting another proxy by telephone or via the Internet at a later date; or

 

·by voting in person at the meeting.

 

If you are a street name holder, please consult your broker, bank, trustee or nominee for instructions on how to change your vote.

 

Who pays for the cost of proxy preparation and solicitation?

 

We pay for the cost of proxy preparation and solicitation, including the charges and expenses of brokerage firms or other nominees for forwardingto forward proxy materials to beneficial owners of shares held in street name.

We are soliciting proxies primarily by mail. In addition, proxies Proxies may be solicited by telephone or facsimile, or personally by our directors, officers and regular employees. These individuals will receive no compensation (other than their regular salaries) for these services.

 

Why did I receive a notice in the mail regarding the Internet availability of proxy materials instead of a full set of paper copies?

 

Under rules of the Securities and Exchange Commission (the “SEC”), we may furnish proxy materials to our shareholders by providing access to these documents on the Internet instead of mailing printed copies. In general, you will not receive printed copies of the materials unless you request them. Instead, we mailed you the Notice of Internet Availability of Proxy Materials (unless you have previously consented to electronic delivery or already requested to receive paper copies), which instructs you as to how you may access and review all of the proxy materials on the Internet. The Notice of Internet Availability of Proxy Materials explains how to submit your proxy over the Internet. If you would like to receive a paper copy or e-mail copy of the proxy materials, please follow the instructions provided in the Notice of Internet Availability of Proxy Materials.

 

Why do some shareholders receive a notice in the mail regarding the Internet Availability of Proxy Materials instead of a full set of paper copies and some shareholders receive both a Notice of Internet Availability and a full set of paper copies?

In accordance with rules adopted by the Securities and Exchange Commission (the “SEC”), we may furnish proxy materials to our shareholders by providing access to these documents on the Internet instead of mailing printed copies. This year, we have mailed the Notice of Internet Availability of Proxy Materials to all shareholders (unless a shareholder has previously consented to electronic delivery). The Notice of Internet Availability of Proxy Materials explains how to obtain proxy materials and to submit your proxy over the Internet.

If you have not received a paper copy or e-mail copy of the proxy materials, and would like to receive one, please follow the instructions provided in the Notice of Internet Availability of Proxy Materials.

How can a shareholder present a proposal at the 20172020 Annual Meeting?

 

In order forFor a shareholder proposal to be considered for inclusion in our Proxy Statement for the 20172020 Annual Meeting, the written proposal must be received at our principal executive offices by the close of business on December 9, 2016.12, 2019. The proposal must comply with SEC regulations regarding the inclusion of shareholder proposals in company-sponsored proxy materials.

 

If a shareholder wishes to present a proposal at the 20172020 Annual Meeting that would not be included in our Proxy Statement for that meeting, the shareholder must provide notice to us no later than April 4, 2017.February 25, 2020. Please contact the Corporate Secretary for a description of the steps to be taken to present a proposal.

 

How can a shareholder get a copy of the Company’s 20152018 Report on Form 10-K?

 

Our 20152018 Annual Report, including our Annual Report on Form 10-K for the year ended December 31, 2015,2018, is available electronically with this Proxy Statement, or if have beenStatement. If you were mailed a paper copy of this Proxy Statement, has beenthe 2018 Annual Report was included. The 20152018 Annual Report, including our Form 10-K, is also available in the Investor Relations page of our website http://commsystems.com. Upon request, we will provide you copies of any exhibits to the Form 10-K upon payment of a fee covering our reasonable expenses in furnishing these exhibits. You


can request exhibits to the Form 10-K by writing to the Corporate Secretary, Communications Systems, Inc., 10900 Red Circle Drive, Minnetonka, Minnesota 55343.

 

What if I do not specify a choice for a matter when returning a proxy?

 

Unless you indicate otherwise, the persons named as proxies on the proxy card will vote your shares

 

·For the election of each nominee to the boardBoard of directorsDirectors set forth in Proposal No. 1; and

 

·For the ratification of DeloitteBaker Tilly as our independent registered public accounting firm set forth in Proposal No. 2.2; and

For the 100,000 share increase in the Employee Stock Purchase Plan.

 

If any other matters come up for a vote at the meeting, the proxy holders will vote the shares they are entitled to vote, according to the recommendations of the boardBoard of directorsDirectors or, if there is no recommendation, at their own discretion.


PROPOSAL NO. 1 – ELECTION OF DIRECTORS

 

PROPOSAL NO. 1

Our Board of Directors presently consists of six director positions,five directors, each serving a one-year term. The Board of Directors has nominated and recommends that the Company’s shareholders elect Luella G. Goldberg, Roger H.D. Lacey, Gerald D. Pint, Richard A. Primuth, Curtis A. Sampson, and Randall D. Sampson each of whomand Steven C. Webster. All currently servesserve as a director.directors. The Board of Directors believes that each nominee will be able to serve as a director. The Board has determined that each nominee, with the exception of Roger H.D. Lacey, is independent.

 

Each nominee has indicated his or her willingness to serve if elected, but if any should benominee is unable or unwilling to serve, proxies may be voted for a substitute nominee designated by the Board. The Company did not receive any shareholder nominations for director. Proxies cannot be voted for more than the number of nominees named in this Proxy Statement.

 

BOARD OF DIRECTORS

 

The following table sets forth information regarding the director and nominees named above, including information regarding their principal occupations currently and for the preceding five years.

 

Luella G. Goldberg (79)LUELLA G. GOLDBERG has been a director of CSI since 1997 and currently serves as Lead Governance Director and as a member of our Audit & Finance Committee. She also is a member of the Board of Overseers of the University of Minnesota’s Carlson School of Management (1979 to Present), in addition to currently serving on boards of several other educational and non-profit organizations. Over the past 36 years Ms. Goldberg has served on the boards of a number of corporations, including the following public companies: TCF Financial Corporation (1988 to 2012), Hormel Foods Corporation (1993 to 2009), and the Supervisory Board of ING Group based in Amsterdam, Netherlands (2001 to 2008). She also was a Trustee of the University of Minnesota Foundation from 1975 to 2008, including its Chair from 1996 to 1998, and is currently a Life Trustee of the Foundation. She also served as a trustee of Wellesley College from 1978 to 1996, including Chair of the Board from 1985 to 1993. Along with a number of other honors and awards that have recognized her achievements, in 2001 Ms. Goldberg received the Twin Cities Business Monthly’s Lifetime Achievement Award as Outstanding Director. Because of her vast experience serving as a director of a myriad of significant for-profit, educational and philanthropic organizations, Ms. Goldberg brings special expertise in governance, as well as deep experience from a board perspective in addressing many of the wide variety of issues that the Company regularly faces.
Roger H.D. Lacey (65)(68) ROGER H.D. LACEY has served as the Company’s Chief Executive Officer since February 2015 and has served as the Executive Chairman of the Company’s Board of Directors since December 2018. He has been a Company director since 2008, served as Board Vice Chair from September 2013 until December 2018 and is currently the Company’s Vice Chairman andinterim Chief Executive Officer.Officer from June 2014 until February 2015. Mr. Lacey was Senior Vice President of Strategy and Corporate Development at The 3M CorporationCompany from 2009 to his retirement in 2013. He was the 3M Corporation’sCompany’s Chief Strategy Officer and head of Global Mergers and Acquisitions from 2000 to 2013. Mr. Lacey’s career with 3M began in 1975, and1975; from 1989 to 2000 he held various senior positions including serving as Division Vice President of 3M Telecom Division. In addition, Mr. Lacey wasserved as a member of the corporate venture capital board for internal and external new venture investments from 2009 to 2013. In addition, he is a Board member of Johnsonville Sausage Corporation, a leading US food company, and also a Senior Partner in GCMCGMR Capital, a private equity firm. He is a member of the Board of Governors for Opus Business School, University of St. Thomas; a visiting Professor of Strategy and Corporate Development, Huddersfield University; and a founding member of the Innovation Lab at MITMIT; and is a former Vice Chair of Abbott Northwestern Hospital Foundation. Mr. Lacey brings a unique perspective that combines familiarity with key telecommunicationstelecommunication and data markets around the world combined with deep experience in strategic planning and business development.
   

Gerald D. Pint (76)GERALD D. PINT has been a director of CSI since 1997. He is currently a member of the Compensation Committee. Since 1993, Mr. Pint has provided telecommunications consulting services and served on the boards of three public companies in addition to CSI: Hector Communications Corporation (2003 to 2006), Norstan, Inc. (1982 to 1997) and Inventronics Ltd. (1994 to 2004). From 1959 to 1993, Mr. Pint was employed by 3M Corporation and held various sales and management positions at 3M business units that were engaged in manufacturing and selling electronic and telecommunications products. In particular, from 1976 to 1982, Mr. Pint served as the Division Vice President of 3M’s Telecom Products Division, and from 1982 until his retirement in 1993 he served as Group Vice President of 3M’s Electro Telcom Group. Mr. Pint’s background in and understanding of production and sales of telecommunications and electronics products, as well as his executive level management experience, derived from a 34-year career at 3M Corporation, provide a valuable perspective in the Board’s governance of CSI’s telecommunications and data communications related businesses.
Richard A. Primuth (70)(73)RICHARD A. PRIMUTH was elected as a director in October 2013 and currently serves as Chair of the Compensation Committee and as a member of the Audit & Finance Committee. ForBeginning January 1, 2018, Mr. Primuth began providing legal and business consulting services as an independent contractor. Prior thereto, for over 4044 years, Mr. Primuth has served as an attorney with the Minneapolis law firm of Lindquist & Vennum LLP, specializing in business law. He was a partner in this firm from 1977 until December 2011 when he became Of Counsel to the firm. Mr. Primuth’s business law practice has beenwas heavily focused on representing publicly-heldpublic and private corporations, securities offerings, mergers and acquisitions, and other complex business transactions, and hetransactions. He served as the Company’s primary outside legal counsel from 1983 until he was elected to the Board.Board in 2013. Upon being elected to the Board, he ceased providing any legal services to the Company. On December 31, 2017, Mr. Primuth retired from and ceased having any further association with Lindquist & Vennum LLP when it merged with and into Ballard Spahr LLP. The Board of Directors believes that Mr. Primuth’s significant experience in corporate governance, public offerings and other financings, capital markets, SEC compliance and reporting, mergers and acquisitions, spin offs, complex contract negotiations, and other business law areas, as well as his deep understanding of the Company, its history, markets and products, make him a significant resource as a Company Director.director.
   
Curtis A. Sampson (82)(85)CURTIS A. SAMPSON founded the Company in 1969 and has been a Company director since its inception.inception in 1969. He currently servesserved as ChairChairman of CSI’s Board.Board for over 30 years until December 12, 2018, when he


retired as Chairman and became Chairman Emeritus. He is also Chairman and a director of Canterbury Park Holding Corporation, a public company engagedthat owns and operates Canterbury Park Racetrack and Card Casino in pari-mutuel and card club wagering. Shakopee, Minnesota,He is also a Regent of Augsburg College in Minneapolis, Minnesota and a member of the Emeritus Board of Overseers of the University of Minnesota’s Carlson School of Management. Mr. Sampson was CSI’s Chief Executive Officer from 1969 to June 2007, when he retired from full time executive responsibilities. While CEO, in addition to providing leadership to CSI’s operations, Mr. Sampson managed numerous acquisitions and divestitures, including spin offs of two internally developed business units that were subsequently sold in transactions generating an aggregate of approximately $200 million in cash for their shareholders. Over the course of his career, Mr. Sampson has also served on other non-profit boards, telephone industry association boards and private company boards, including service as a director of the following public companies: Hector Communications Corporation (2003(1990 to 2006), Nature Vision, Inc. (2001 to 2009) and North American Communications Corporation (1986 to 1988). The distinctive perspective Mr. C.A. Sampson brings to the Board is his knowledge, gained over 40 years leading the Company, of CSI’s business, operations, markets, vendors, customers and employees in combination with his experience in business acquisitions and divestitures, perspective gained from serving on other boards and extensive executive management experience.

6 

Randall D. Sampson (57)(60) RANDALL D. SAMPSON has been a director since 1999.1999 and the Lead Independent Director since December 2018. He currently serves as Chair of ourthe Audit & Finance Committee, and also is a member of the Compensation Committee. Mr. R.D. Sampson is the son of C.A. Sampson. Mr. R.D. Sampson is the President, Chief Executive Officer, and a Board member of Canterbury Park Holding Corporation (CPHC)(“CPHC”), positions he has held since 1994. CPHC is a public company based in Shakopee Minnesota that, led by R.D. Sampson, re-launched a failed pari-mutuel race track and stimulated the revival of Minnesota’s horse breeding and training industries. Under his leadership, the Canterbury Park Racetrack has become a unique, family-friendly venue for live horse races and other entertainment, as well as pari-mutuel and card club wagering. Before becoming one of the three co-founders of CPHC in 1994, and after graduating from college with a degree in accounting, Mr. Sampson worked for five years in the audit department of a large public accounting firm where he earned his CPA certification, subsequently gained experience as a controller of a private company, served as a chief financial officer of a public company and managed Sampson family interests in horse breeding and training. The challenging nature of Canterbury Park’s business has demanded from its CEO an entrepreneurial mindset, attention to expense control, continuous innovation in marketing, and attention to the needs of customers, which, along with other qualities, Mr. R.D. Sampson uniquely brings to the governance responsibilities of the CSI Board.

 


Steven C. Webster (62)STEVEN C. WEBSTER has served as a director since 2017. Since July 2013, Mr. Webster has served as Senior Fellow and Spencer Chair in Technology Management at the University of Minnesota. In this capacity, he teaches graduate classes in innovation for mid-career professionals and in business basics for graduate students in science and technology. From May 2005 to October 2012, Mr. Webster was Vice President of Research and Technology Commercialization for 3M Company’s Display and Graphics Business. In that role, he had responsibility for about 1,000 technical professionals worldwide, setting technology strategy and guiding key programs for a $4 billion global business. He directly led laboratories in Saint Paul, Minnesota; Austin, Texas; and Singapore. Over his 31-year career with 3M, Mr. Webster also held the executive position leading the global deployment of 3M Six Sigma; held R&D leadership roles in display technology, optical films, telecommunications, data storage and optical recording; and had business responsibility for fiber optics and test systems products in the 3M Telecom Systems Division. Prior to joining 3M, Mr. Webster was a Member of Technical Staff at Bell Laboratories in Holmdel New Jersey, from 1979 to 1981, where he worked on the first commercial fiber optics transmission system. Mr. Webster received a Master of Science in electrical engineering and computer science and a Bachelor of Science in electrical engineering from MIT in 1979. Mr. Webster currently serves on the Board of Directors and Executive Committee of the Guthrie Theater, and on the MIT Undergraduate Practice Opportunities Program Advisory Board. Mr. Webster brings deep experience in new product development, an understanding of telecommunications technology and business dynamics, expertise in the application of Six Sigma to improve business processes and significant executive level management skill, all qualities that will strengthen the Board’s oversight of the Company’s businesses.

Vote Required

 

Directors are elected by a plurality of the votes cast. Therefore, the sixfive nominees who receive the highest number of votes will be elected as directors.

 

Board Voting Recommendation of the Board

 

The Board of Directors unanimously recommends that youshareholders vote “FOR”
the election of each of the nominees named above as a director.


PROPOSAL NO. 2 – RATIFICATION OF INDEPENDENT REGISTERED
PUBLIC ACCOUNTING FIRM

 

DeloitteThe Audit & Touche LLP (“Deloitte”), the member firms of Deloitte Touche Tohmatsu, and their respective affiliates have been the Company’s independent registered public accounting firm since 1982. The Board of Directors, upon recommendation of the Audit and Finance Committee is requesting shareholder ratification of the appointment of Deloitte & Touchehas selected Baker Tilly Virchow Krause, LLP to serve as theour independent registered public accounting firm for the Company for the current fiscal year ending December 31, 2016. A representative2019. While the Audit & Finance Committee retains the sole authority to retain, compensate, oversee and terminate the independent registered public accounting firm, the Audit & Finance Committee is submitting the appointment of DeloitteBaker Tilly Virchow Krause, LLP as our independent registered public accountants for ratification. In the event the shareholders do not ratify the appointment of Baker Tilly Virchow Krause, LLP, the Audit & Touche LLP is expected to be present atFinance Committee will reconsider the Annual Meeting of Shareholders and will have an opportunity to make a statement and will be available to respond to appropriate questions.selection.

 

Vote Required

 

TheApproval of this Proposal 2 requires the affirmative vote of the holders of a majority of the outstanding shares of the Company’s Common Stock voting at the meetingpresent, in person or by proxy, is required for approval.and entitled to vote on Proposal 2.

 

Board Voting Recommendation of the Board

 

The Board of Directors unanimously recommends shareholders Vote “FOR”
Proposal 2: Ratification of the Appointment of Baker Tilly Virchow Krause, LLP

INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FEES AND SERVICES

The following is a summary of the fees billed to the Company by Baker Tilly Virchow Krause, LLP for professional service for the year ended December 31, 2018 and 2017.

     
Fee Category 2018   2017 
     
Audit Fees $231,470  $188,500 
         
Audit-Related Fees  0   0 
         
Tax Fees  0   0 
         
All Other Fees  0   0 
         
Total Fees $231,470  $188,500 

Audit Fees. This category consists of fees billed for professional services rendered for the audit of the Company’s annual financial statements and review of financial statements included in our quarterly reports.

Audit-Related Fees. This category consists of fees billed for assurance and related services, such as the Company’s employee benefit plan audits that are reasonably related to the shareholders vote “FOR”performance of the proposalaudit or review of the Company’s financial statements and are not otherwise reported under “Audit Fees.”

Tax Fees. This category consists of fees billed for professional services for tax compliance, tax advice and tax planning. Assistance regarding federal and state tax compliance and acquisitions are provided to ratify the appointmentCompany by RSM US LLP.

All Other Fees. All other fees are fees for products and services other than those listed above.

Audit & Finance Committee Pre-approval Policies and Procedures

In addition to approving the engagement of Deloittethe independent registered public accounting firm to audit the Company’s consolidated financial statements, the policy of the Audit & Touche LLP asFinance Committee is to approve all use of the Company’s independent registered public accounting firm for our 2016 fiscal year.non-audit services prior to any such engagement. To minimize relationships that could appear to impair the objectivity of the independent registered public accounting firm, the policy of the Committee is to restrict the non-audit services that may be provided to the Company by the Company’s independent registered public accounting firm primarily to tax services, merger and acquisition due diligence and integration services, and any other services that can clearly be designated as “non-audit” services.

 


Audit & Finance Committee Report

The Audit & Finance Committee is responsible for independent, objective oversight of the Company’s financial accounting and reporting by overseeing the system of internal controls established by management and monitoring the participation of management and the independent registered public accounting firm in the financial reporting process.

The Audit & Finance Committee held six meetings in 2018. The meetings were designed to facilitate and encourage private communication between the Committee and Baker Tilly Virchow Krause, LLP.

During the meetings, the Committee reviewed and discussed the Company’s financial statements with management and Baker Tilly Virchow Krause, LLP. Management represented to the Committee that the Company’s consolidated financial statements were prepared in accordance with generally accepted accounting principles, and the Audit & Finance Committee has reviewed and discussed the consolidated financial statements with management and the independent accountants. The discussions with Baker Tilly Virchow Krause, LLP also included the matters required by Statement on Auditing Standards (“SAS”) No. 61 (Communication with Audit Committees), as amended by SAS 89 and 90 (Audit Committee Communications).

Baker Tilly Virchow Krause, LLP provided to the Committee the written disclosures and the letter regarding its independence as required by Independence Standards Board Standard No. 1 (Independence Discussions with Audit Committees), and this information was discussed with Baker Tilly Virchow Krause, LLP.

Based on the discussions with management and Baker Tilly Virchow Krause, LLP, the Committee’s review of the representations of management and the report of the Baker Tilly Virchow Krause, LLP, the Audit & Finance Committee recommended to the Board that the audited consolidated financial statements be included in the Company’s Annual Report on Form 10-K for the year ended December 31, 2018, filed with the Securities and Exchange Commission.

Submitted by the Audit & Finance Committee of the Company’s Board of Directors

Randall D. Sampson (Chair)     Steven C. Webster     Richard A. Primuth


CORPORATE GOVERNANCE AND BOARD MATTERS

 

General Information

 

Our Board is committed to sound and effective corporate governance practices. Our governance policies are consistent with applicable provisions of the rules of the Securities and Exchange Commission (the “SEC”)SEC and the listing standards of the NASDAQ StockNasdaq Capital Market (“NASDAQ”Nasdaq”). We also periodically review our governance policies and practices in comparison to those suggested by authorities in corporate governance and the practices of other public companies.

 

You can access our corporate governance charters and other related materials by following links on the “Corporate Governance” page of our websitehttp://commsystems.com.

 

The Board, Board Committees and Meetings

 

Meeting Attendance. Our Board meets regularly during the year to review matters affecting our Company and to act on matters requiring Board approval. Each of our directors is expected to make a reasonable effort to attend all meetings of the Board, applicable committee meetings and our annual meeting of shareholders. During 2015,2018, the Board met six times. Each of our directorsdirector attended at least 75%80% of the meetings of the Board and committees on which he or she served, and all directors attended the 20152018 Annual Meeting of Shareholders.

 

Board Committees. Our Board has established two standing committees: Audit & Finance and Compensation. Only members of the Board serve on these committees. Following is information about each committee:

 

Audit & Finance Committee. The Audit & Finance Committee is responsible for the engagement, retention and replacement of the independent registered public accounting firm, approval of transactions between the Company and a director or executive officer unrelated to service as a director or officer, approval of non-audit services provided by the Company’s independent registered public accounting firm, oversight of the Company’s internal controls and the receipt, retention and treatment of complaints regarding accounting, internal controls and auditing matters. Deloitte & Touche LLP, theThe Company’s independent registered public accounting firm, reports directly to the Audit & Finance Committee. The Audit & Finance Committee operates under a formal charter that is reviewed annually and was most recently revised amended on November 13, 2014.The3, 2016. The current members of the Audit & Finance Committee are Luella G. Goldberg, Richard A. Primuth, and Randall D. Sampson (Chair). Ms. Goldberg, and Steven C. Webster. Mr. Primuth, Mr. Sampson and Mr. SampsonWebster are each independent under SEC Rules and NASDAQ listing standards. In addition, the Board of Directors has determined that Randall D. Sampson qualifies as the Committee’s financial expert. The Audit & Finance Committee met six times during 2015.2018.

 

Compensation Committee. The Compensation Committee is responsible for the overall compensation strategy and policies of the Company; reviews and approves the compensation and other terms of employment of the Company’s chief executive officer and other executive officers, subject to final Board approval; oversees the establishment of performance goals and objectives for the Company’s executive officers; administers the Company’s incentive compensation plans;plans, including the Company Employee Stock Purchase Plan; considers the adoption of other or additional compensation plans; and provides oversight and final determinations with respect to the Company’s 401(k) plan, employee stock ownership plan and other similar employee benefit plans. The Committee operates under a Board-approved charter approved by the Board that is reviewed annually and was most recently amended on March 7, 2014. The current members of the Compensation Committee are Gerald D. Pint, Richard A. Primuth (Chair) and, Randall D. Sampson.Sampson, and Steven C. Webster. Each member of the Compensation Committee member is independent under NASDAQNasdaq standards. The Committee met fourthree times in 2015.2018.

 

Director Independence

 

The Board of Directors has adopted director independence guidelines that conform to the definitions of “independence” set forth in Section 301 of the Sarbanes-Oxley Act of 2002, Rule 10A-3 under the Securities Exchange Act of 1934 and listing standards of NASDAQ.Nasdaq. In accordance with these guidelines, the Board of Directors has reviewed and considered facts and circumstances relevant to the independence of each of our directors and director nominees and has determined that each of the following incumbent directors qualifies as “independent” under NASDAQNasdaq listing standards: Luella G. Goldberg, Gerald D. Pint, Richard A. Primuth, Curtis A. Sampson, and Randall D. Sampson.Sampson and Steven C. Webster.

 

Selecting Nominees for Election to the Board

 

In selecting nominees for election to the Board at the 20162019 Annual Shareholders Meeting, Lead Governance Director Luella Goldberg (anthe independent director) in consultation with the Board Chairdirectors (Messrs. Primuth, C.A. Sampson, R.D. Sampson and the Compensation Committee Chair (both independent directors)Webster) assessed the existing composition of the Board, in part to ensure the Board reflects an appropriate balance of knowledge, experience, skills, expertise,


diversity, and independence to enable the Board to meet the challenges it may confront. These directors also reviewed the Board composition to determine the qualifications and areas of expertise needed to further enhance the Board’s ability to fulfill its responsibilities. After this consultation, Ms. Goldberg, on behalf of herself and the Board Chair and Compensation Committee Chair,independent directors recommended to the full Board that the sixfive existing directors be nominated for electionreelection at the 20162019 Annual Meeting of Shareholders. Roger Lacey, the sole non-independent member of the Board of Directors, did not participate in selecting the persons recommended for nomination by the full Board of Directors.

 

Although the Board does not have a formal policy regarding diversity, in addition to minimum requirements of integrity, ability to make independent analytical inquiries, personal health and a willingness to devote adequate time and effort to Board responsibilities, the Board seeks individuals who reflect diversity in background, education, business experience, skills, business relationships and associations and other factors that will contribute to the Board’s governance of the Company.

 

In making recommendations regarding nominees for election as directors, the Board will consider qualified candidates thatwho are proposed by our shareholders. Shareholders can submit qualified candidates, together with appropriate biographical information, to the Corporate Secretary at: Communications Systems, Inc., 10900 Red Circle Drive, Minnetonka, Minnesota 55343. Any shareholder desiring to submit a director candidate for consideration at our 20172020 Annual Meeting of Shareholders must ensure that the submission is received by the Company no later than December 8, 201612, 2019 to provide adequate time for the Board to properly consider the candidate.

 

Shareholders may directly nominate an individual for election to the Board at our shareholders meeting by following procedures in our Bylaws. A shareholder wishing to formally nominate an individual to election to the Board at future shareholder meetings should follow the procedure set forth below under the caption “Other Information – Shareholder Proposals for 20172020 Annual Meeting -- Shareholder Nominations.”

 

Board Leadership

 

Our Governance Guidelines separateOn December 12, 2018, Communications Systems, Inc. (“CSI’’ or the roles“Company”) announced that Curtis A. Sampson had retired as Chairman of the Board of Directors, but would continue to serve as a Board member with the title Chairman Emeritus.

CSI’s Chief Executive Officer and Vice Chairman Roger H.D. Lacey has been named as the new Executive Chairman of the CSI Board of Directors. Mr. Lacey will continue to serve as Chief Executive Officer of CSI, but the Company anticipates that it will appoint a new Chief Executive Officer in 2019 to lead CSI.

In connection with these changes, CSI Board member Randall D. Sampson, Curt Sampson’s son and Chief Executive Officer of Canterbury Park Holding Corporation, has been named as the Company’s new Lead Independent Director. Randall Sampson has served as a CSI director since 1999, and currently serves as Chair of the Board and Chief Executive Officer. These positions are respectively held by Curtis A. Sampson and Roger H.D. Lacey. This structure enables the Chair, in collaboration with other non-employee Directors, to have an active role in setting agendas and establishing Board priorities and procedures.

Ms. Luella Goldberg serves as Lead Governance Director and, in this capacity, provides leadership in determining the size and composition of the Board, finding individuals qualified to serve as Board members, and reviewing the size and composition of the Board committees, facilitating Board self-assessment and advising the Board on other governance topics.Board’s Audit & Finance Committee.

 

Mr. Richard Primuth, in addition to his other Directordirector responsibilities, has been designated as Board Secretary. In this capacity, he is responsible for keeping minutes of the boardBoard and committee meetings, developing and maintaining an annual calendar of boardBoard and committeeCommittee meetings and responsibilities, facilitating the flow of information regarding business operations and results to the board,Board, assisting the chairmanExecutive Chairman and CEO to develop agendas for boardBoard meetings, and providing company officers with boardBoard level input on pending legal matters, material contracts, corporate developments and other developments in the Company’s business.

 

Board’s Role in Managing Risk

 

In general, management is responsible for the day-to-day management of the risks the Company faces, while the Board, acting as a whole and through the Audit & Finance Committee, has oversight responsibility for risk management. In its risk oversight role, the Board has the responsibility to satisfy itself that the risk management processes designed and implemented by management are adequate and functioning as designed. Members of senior management attend the regular meetings of the Board and are available to address questions and concerns raised by the Board related to risk management. In addition, the Board regularly discusses with management, the Company’s independent registered public accounting firm and the internal auditor, identified major risk exposures, their potential financial impact on the Company, and steps that could be taken to manage these risks.

 

The Audit & Finance Committee assists the Board in fulfilling its risk management oversight responsibilities in the areas of financial reporting, internal controls and compliance with legal and regulatory requirements. The Audit & Finance Committee reviews the Company’s financial statements and meets with the Company’s independent registered public accounting firm and internal auditor at least four times each year to review their respective reports on the adequacy and effectiveness of our internal audit and internal control systems, and to discuss policies with respect to risk assessment and risk management.

 


Director Compensation

 

Compensation information paid to non-employee directors of the Company in 20152018 is set forth under the caption “Director Compensation.”

 

Code of Ethics and Business Conduct

 

We have adopted a Code of Ethics and Business Conduct (the “Code”) applicable to all of the Company’s officers, directors, employees, and consultants that establish guidelines for professional and ethical conduct in the workplace. The Code also contains a special set of guidelines applicable to the Company’s senior financial officers, including the chief executive officer, principal financial officer, principal accounting officer, and others involved in the preparation of the Company’s financial reports.

 

These guidelines are intended to promote the ethical handling of conflicts of interest, full and fair disclosure in periodic reports filed by the Company, and compliance with laws, rules and regulations concerning this periodic reporting. A copy of the Code is available by following links on the “Corporate Governance” page of our website athttp://commsystems.com, and is also available, without charge, by writing to the Company’s Corporate Secretary at: Communications Systems, Inc., 10900 Red Circle Drive, Minnetonka, Minnesota 55343.

 

Contacting the Board of Directors

 

Any shareholder who desires to contact our Board of Directors may do so by writing to the Board of Directors, generally, or to an individual director at Communications Systems, Inc., 10900 Red Circle Drive, Minnetonka, Minnesota 55343. Communications received electronically or in writing are distributed to the full Board of Directors, a committee or an individual director, as appropriate, depending on the facts and circumstances described in the communication received. By way of example, a complaint regarding accounting, internal accounting controls or auditing matters would be forwarded to the Chair of the Audit & Finance Committee for review. Complaints and other communications may be submitted on a confidential or anonymous basis.


PROPOSAL 3 –APPROVAL Of a 100,000 SHARE INCREASE IN THE COMMUNICATIONS SYSTEMS, INC. Employee Stock Purchase Plan

 

At our 2019 Annual Meeting, shareholders will be asked to approve amendments to the Company’s Employee Stock Purchase Plan (the “Purchase Plan”) to increase the number of shares issuable under the Purchase Plan by 100,000 shares to 700,000 shares.

Proposed Amendment to Purchase Plan to Increase Authorized Shares

The Purchase Plan originally authorized the issuance of 100,000 shares of common stock pursuant to options granted pursuant to its terms. The number of shares authorized for issuance was increased to 600,000 shares pursuant to amendments approved at annual shareholder meetings in 1995, 1998, 2002, 2009, and 2015 that provided for successive 100,000 share increases in the number of authorized shares. At December 31, 2018, pursuant to options granted under the Purchase Plan, the Company had issued 576,409 of the 600,000 shares authorized and 23,591 were available for future issuers.

On February 19, 2019, the Board of Directors approved an amendment of the Purchase Plan, subject to the ratification and approval by the shareholders, to increase the total number of shares available under the Purchase Plan by 100,000 shares to a total of 700,000 shares. If shareholder approval to increase the number of shares authorized for issuance under the Purchase Plan is not obtained, it is likely it would be necessary to suspend operation of the Purchase Plan in fiscal 2019.

The Board of Directors believes that the Purchase Plan has provided material benefits to the Company and its employees and deems it prudent to increase the shares available for grant under the Purchase Plan by 100,000 shares to enable the continued grant of options and exercise of options pursuant to the terms and conditions of the Plan for the next several years.

Summary of Terms of the Purchase Plan

The following is a brief summary of the Purchase Plan and the principal changes made by amendments approved by the Board as currently in affect.

The Purchase Plan is administered by a Committee consisting of not less than three members who are appointed by the Board of Directors. Each member of such Committee must be a director, officer or an employee of the Company. Currently, the Purchase Plan is administered by the Compensation Committee.

The Purchase Plan is intended to be a “qualified” plan under Section 423 of the Internal Revenue Code. Under the Internal Revenue Code, as amended to date, no income will result to a grantee of an option upon the granting or exercise of an option, and no deduction will be allowed to the Company. The gain, if any, resulting from a disposition of the shares received by a Participant, will be reported according to the provisions of Section 423, Internal Revenue Code of 1954, as amended, and will be taxed in part as ordinary income and in part as capital gain. Eligible employees may voluntarily elect to participate in the Purchase Plan by completing a payroll deduction authorization form provided by the Company and delivering it to the Company or its designated representative prior to the commencement date of any Phase of the Purchase Plan. Payroll deductions are limited to 15% of a Participant’s base pay for the term of that Phase of the Purchase Plan.

A Participant who is employed by the Company as of the commencement date of a Phase of the Purchase Plan will be granted an option as of such date to purchase a number of full shares of Company common stock to be determined by dividing (i) the total amount to be credited to that Participant’s account through payroll contributions by (ii) the option price, subject to certain limitations outlined in the Purchase Plan. Under the proposed amendments to the Purchase Plan, prior to the commencement of a Phase of the Purchase Plan, the Committee will, in its discretion, determine the discount to be applied in establishing the option price for shares of common stock to be purchased at the end of that Phase. The option price will be a percentage of the fair market value of such shares at the end of the Phase, which will not be less than 85% of such fair market value (a 15% discount). The Committee also has the discretion to impose restrictions on the resale of purchased shares if it decides that this better promotes long-term ownership.

A Participant’s option for the purchase of shares is exercised automatically on the last day of the Phase of the Purchase Plan, unless a Participant gives written notice to the Company prior to such date as to an election not to exercise. A Participant may, at any time prior to the Termination Date of a Phase of the Purchase Plan, give written

10 

notice to the Company that he or she does not wish to continue to participate in the Purchase Plan. Upon receipt of this notice, all payroll deductions credited to the Participant’s account will be returned to the participant and no further payroll deductions will be made during that Phase of the Purchase Plan. All payroll deductions credited to the Participant’s account because he or she discontinues participation are refunded without interest.

Any employee, including an officer of the Company, who, at least one day prior to the commencement date of a Phase of the Purchase Plan, is customarily employed by the Company for more than 15 hours per week, will be eligible to participate in the Purchase Plan. For any Phase of the Purchase Plan, the Company may also choose to further exclude one or more of the following categories of employees, so long as the exclusions are applied in an identical manner: employees employed less than two years; employees whose customary employment is 20 hours or less per week; employees whose customary employment is not more than five months a calendar year; highly compensated employees (as defined in Code Reg. § 1.423-2(e)); employees employed by a Subsidiary that does not adopt the Purchase Plan with the consent of the Company; and, employees who are citizens or residents of a foreign jurisdiction if the grant of the option is prohibited under the laws of such foreign jurisdiction, or if the compliance with the laws of the foreign jurisdiction would cause the Purchase Plan to violate Code Section 423 and the regulations promulgated thereunder.

The Committee or the Board may amend the Purchase Price from time to time, except that shareholder approval is required for certain material changes, such as increasing the number of shares available for purchase under the Purchase Plan, and except that no amendment may make changes in options already granted that would adversely affect the rights of any participants. A copy of the Purchase Plan reflecting the amendments adopted by the Board and proposed for adoption by the Shareholders on May 22, 2019 at the Annual Shareholders Meeting has been filed with the Securities and Exchange Commission as Appendix A to this Proxy Statement. In addition, the Company will provide a copy of the Purchase Plan to any shareholder upon written request submitted to: Corporate Secretary, Communications Systems Inc., 10900 Red Circle Drive, Minnetonka, Minnesota 55343.

Registration with SEC

If shareholder approval to increase the number of shares authorized for issuance under the Purchase Plan, as amended, is received, the Company will file a Registration Statement covering the additional shares authorized with the Securities and Exchange Commission pursuant to the Securities Act of 1933, as amended.

Vote Required

The affirmative vote of a majority of the outstanding shares of the Company’s common stock voting at the meeting in person or by proxy is required for approval of the proposed amendment to the Company’s Purchase Plan.

Board Voting Recommendation

The Board of Directors recommends that shareholders vote “FOR” Proposal 3: Approval of a 100,000 Share Increase in the Communications Systems, Inc. Employee Stock Purchase Plan.


SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT

 

Summary Ownership Table

 

The following table sets forth sets forth certain information with respect toownership of the Company’s common stock beneficially owned by:by (i) each person known by the Company to own of record or beneficially 5% or more of the Company’s common stock, (ii) each director and nominee for director, (iii) each current Named Executive Officer listed under “Executive(as defined below in the “Summary Compensation and Related Information,”Table”) and (iv) all officers and directors of the Company as a group, in each case based upon information available as of March 24, 201627, 2019 (unless otherwise noted), and all. As indicated by footnote, the table includes (i) shares subject to options reflect options that may be exercised within 60 days of March 24, 2016, and27, 2019; (ii) restricted stock units (“RSUs”) that will be settled in shares within 60 days of March 24, 2016.27, 2019; and (iii) shares allotted to an individual’s account under the Communications Systems, Inc. Employee Stock Ownership Plan (“ESOP shares”) as of December 31, 2018.

  

Name and Address of Beneficial Owner Amount and Nature
of Beneficial
Ownership
 Percent of
Class
 
        
Curtis A. Sampson †       
10900 Red Circle Drive       
Minnetonka, MN 55343 1,065,998(1) 12.1% 
        
GAMCO       
One Corporate Center       
Rye, New York 10580 996,873(2) 11.4% 
        
Dimensional Fund Advisors LP       
Palisades West, Building One       
6300 Bee Cave Road       
Austin, TX 78746 627,614(3) 7.2% 
        
Communications Systems, Inc. Employee
Stock Ownership Plan
       
10900 Red Circle Drive       
Minnetonka, MN 55343 577,965(4) 6.6% 
        
Ira Albert       
1304 SW 160th Avenue, Suite 209       
Fort Lauderdale, FL 33326 519,151(5) 5.9% 
        
Roger H.D. Lacey † 54,588(6)  * 
        
Bruce C. Blackwood † 66,305(7)  * 
        
Scott Fluegge † 32,871(8)  * 
        
Edwin C. Freeman † 65,657(9)  * 
        
Scott Otis † 29,336(10)  * 
        
Luella G. Goldberg † 53,014(11)  * 
        
Gerald D. Pint † 41,226(12)  * 
        
Richard A. Primuth † 19,328(13)  * 
        
Randall D. Sampson † 118,143(14) 1.3% 
        
All directors and executive officers as a group (12 persons) 1,581,480(15) 17.5% 
         

Name and Address of Beneficial Owner Amount and Nature of
Beneficial Ownership
  Percent of
Class
 

 

Curtis A. Sampson †

        
10900 Red Circle Drive        
Minnetonka, MN 55343  1,247,367(1)  13.3%
         
GAMCO        
One Corporate Center        
Rye, NY 10580  842,477(2)  9.1%
         
Renaissance Technologies Holdings Corp        
800 Third Avenue        
New York, NY 10022  480,195(3)  5.2%
         
BML Investment Partners, L.P.        
65 E Cedar – Suite 2        
Zionsville, IN 46077  542,434(4)  5.8%
         
Dimensional Fund Advisors LP        
Palisades West, Building One        
6300 Bee Cave Road        
Austin, TX 78746  452,978(5)  4.9%
         
Communications Systems, Inc. Employee Stock Ownership Plan        
10900 Red Circle Drive        
Minnetonka, MN 55343  786,652(6)  8.5%
         
Roger H.D. Lacey †  258,075(7)  2.7%
         
Mark Fandrich †  40,592(8)  * 
         
Scott Otis †  90,899(9)  1.0%
         
Richard A. Primuth †  112,892(10)  1.2%
         
Randall D. Sampson †  166,736(11)  1.8%
         
Steven C. Webster †  22,500(12)  * 
         
All directors and executive officers as a group (7 persons)  2,087,478(13)  21.50%

*Indicates less than one percent ownership.

A Director or a Named Executive Officer of the Company.
11 

 

(1)Includes 572,866682,349 shares §ownedowned by Mr. Curtis A. Sampson directly, 405,000430,000 shares held indirectly in irrevocable trusts for the benefit of Mr. Sampson’s children and grandchildren, of which Mr. Sampson is a trustee and as to which he disclaims beneficial interest, 26,114 shares owned by his spouse, as to which beneficial ownership is disclaimed, 15,34171,423 shares subject to options, 3,857 restricted stock units that will be issued as shares within 60 days of March 24, 2016 and 42,820 shares allotted to his Communications Systems, Inc. Employee Stock Ownership Plan (“CSI ESOP”) account as of December 31, 2015.37,481 ESOP shares.


(2)The aggregate number of shares includes 240,000306,316 by Gabelli Funds, LLC; 447,875527,161 by GAMCO Asset Management, Inc. 299,998 by Teton Advisors, Inc, and 9,000 by Mario J. Gabelli,MJG Associates, Inc., according to a Schedule 13D/A filed with the SEC on March 23, 2016.December 4, 2018.

(3)According to a Schedule 13G filed with the SEC on February 12, 2019.

(3)(4)BML Investment Partners, L.P. is a Delaware limited partnership whose sole general partner is BML Capital Management, LLC. The managing member of BML Capital Management, LLC is Braden M. Leonard. As a result, Braden M. Leonard is deemed to be the indirect owner of the shares held directly by BML Investment Partners, L.P., based on a Schedule 13G/A filed with the SEC on February 6, 2019 filed. The reporting persons disclaim that they constitute a statutory group within the meaning of Rule 13d-5(b)(1) of the Securities Exchange Act of 1934.

(5)The aggregate number of shares held by Dimensional Fund Advisors LP (“Dimensional”) is owned by four investment companies and certain other commingled group trusts and separate accounts. In its role as investment advisor, Dimensional is deemed to have beneficial ownership of the securities as reported on Schedule 13G filed with the Securities and Exchange CommissionSEC on February 9, 2016.8, 2019.

(4)(6)Messrs. Curtis A. Sampson, Roger H.D. Lacey, Randall D. Sampson and Edwin C. FreemanMark Fandrich serve as Trustees of the CSI ESOP, and disclaim beneficial ownership of the shares held by the CSI ESOP, except for shares allocated to their respective accounts.

(5)The aggregate number of shares listed above includes shares owned by Albert Investment Associates, L.P., shares owned by Ira Albert personally, and shares owned by accounts over which Ira Albert has discretionary voting and dispositive authority, as reported on the most recent Schedule 13D/A filed with the Securities and Exchange Commission.
(6)(7)Includes 30,72969,869 shares owned by Mr. Lacey directly, and 23,859 shares subject to options.
(7)Includes 3,604 shares owned by Mr. Blackwood directly, 50,570 shares subject to options, 1,078 restricted stock units that will be issued as shares within 60 days of March 24, 2016 and 11,053 shares allotted to Mr. Blackwood’s CSI ESOP account at December 31, 2015.
(8)Includes 3,432 shares owned by Mr. Fluegge directly, 26,115 shares subject to options, 978 restricted stock units that will be issued as shares within 60 days of March 24, 2016, and 2,346 shares allotted to Mr. Fluegge’s CSI ESOP account at December 31, 2015.
(9)Includes 26,876 shares owned by Mr. Freeman directly, 36,137182,049 shares subject to options and 1,631 restricted stock units that will be issued as shares within 60 days of March 24, 2016, and 1,013 shares allotted to Mr. Freeman’s CSI6,157 ESOP account at December 31, 2015.shares.

(10)(8)Includes 2,4115,337 shares owned by Mr. Fandrich directly, 30,538 shares subject to options and 4,717 ESOP shares.

(9)Includes 7,354 shares owned by Mr. Otis directly, 24,98176,652 shares subject to options, and 1,039 restricted stock units that will be issued as shares within 60 days of March 24, 2016, and 905 shares allotted to Mr. Otis’ CSI6,893 ESOP account at December 31, 2015.shares.

(11)(10)Includes 28,592 shares owned by Ms. Goldberg directly, 21,341 shares subject to options and 3,081 restricted stock units that will be issued as shares within 60 days of March 24, 2016.
(12)Includes 17,192 shares owned directly by Mr. Pint, 21,341 shares subject to options and 2,693 restricted stock units that will be issued as shares within 60 days of March 24, 2016.
(13)Includes 7,06426,129 shares owned by Mr. Primuth directly 6,341and 86,763 shares subject to options and 5,923 restricted stock units that will be issued as shares within 60 days of March 24, 2016.

(14)(11)Includes 55,71964,161 shares owned by Mr. Sampson directly, 34,200 shares owned by his spouse and children, 24,756and 68,375 shares subject to options and 3,469 restricted stock units that will be issued as shares within 60 days of March 24, 2016.options.

(15)(12)Includes 755,13022,500 shares subject to options.

(13)Includes 876,982 shares owned by officers and directors as a group directly, 271,792649,978 shares subject to options, 24,829 restricted stock units, 60,314 shares held by their respective spouses and children, 405,000430,000 shares held in irrevocable trusts and 64,415 shares held by the CSI70,204 ESOP for the benefit of these officers and directors.shares.

 


 

12 

Section 16(a) Beneficial Ownership Reporting ComplianceEXECUTIVE COMPENSATION

 

The Company’s officers, directors and beneficial holders of 10% or more of the Company’s securities are required to file reports of their beneficial ownership with the Securities and Exchange Commission on Forms 3, 4 and 5. To the Company’s knowledge, based solely on a review of the copies of these reports furnished to the Company and written representations that no other reports were required, during the year ended December 31, 2015, all Section 16(a) filing requirements applicable to its officers, directors and 10% beneficial holders of 10% were complied with.

Five-Year Performance Graph

The following graph presents, at the end of each of the Company’s last five fiscal years, the cumulative total return on the common stock of the Company as compared to the cumulative total return reported for the NASDAQ (U.S.), and the NASDAQ Telecommunications Index. Company information and each index assume the investment of $100 on the last business day before January 1, 2010 and the reinvestment of all dividends.

Comparison of Five-Year Cumulative Total Return

                   
Company or Index 2010  2011  2012  2013  2014  2015 
Communications Systems, Inc $100.000  $104.081  $81.532  $92.631  $92.157  $72.880 
NASDAQ US  100.000   100.312   116.793   155.899   175.326   176.169 
NASDAQ TELCOM  100.000   105.626   127.317   144.379   148.323   153.652 
                         

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EXECUTIVE COMPENSATION AND RELATED INFORMATION

COMPENSATION DISCUSSION AND ANALYSIS

Communication Systems, Inc. (the “Company”) is a global provider of connectivity infrastructure and services for deployments of broadband networks. Our operations are conducted primarily through three primary business units:our Suttle, Inc. (“Suttle”), Transition Networks, Inc. (“TN”) and JDL Technologies, Inc. (“JDL”). business units.

 

This Compensation Discussion and Analysis (“CD&A”) coverssection discusses our three fiscal years ending December 31, 2015, with primary emphasis on our 2015 fiscal year. It provides information regarding executive compensation objectives and policies, forms of compensation, plans for our Senior Executives (defined below), and compensation related to services in 2018 paid or potentially payable to the Senior Executives under these plans. This CD&A uses the following terms when discussing executive compensation:

·“Board” means the Board of Directors of the Company.

·“Committee” means the Compensation Committee of the Board.

·“LTI Award” means the grant of an opportunity to earn compensation in stock or cash, or both, for performance over a multi-year period but, in most cases, only if payment is justified by actual performance as compared to pre-established financial goals.

·“Named Executive Officers” or “NEOs” means the five individuals who served as our named executive officers during 2015 and whose compensation is reported in the Summary Compensation Table immediately following this CD&A. These individuals are: Roger H. D. Lacey, our CEO in 2015, Edwin C. Freeman, our CFO; Bruce C. Blackwood, the President and General Manager of Suttle; Scott Otis, the President and General Manager of TN; and, Scott Fluegge, President and General Manager of JDL.

·“Senior Executives” means a group consisting of the Named Executive Officers and two other individuals that collectively comprise our senior management team.

·“Stock Option” means the right to purchase shares of the Company’s common stock at an exercise price equal to the fair market value of the Company’s common stock on the date the option is granted.

This CD&A discusses compensation of our Senior Executives generally and provides more detailed information regarding compensation of our Named Executive Officers.Officers identified below under the Summary Compensation Table (“NEOs”), as well as other senior executives (collectively, with the NEOs, the “Senior Executives”).

 

Compensation Philosophy and Objectives

 

The Company’s philosophy with respectapproach to executive compensation of the Company’s Senior Executives is based on the following objectives:

 

·To align compensation with shareholder interests;

 

·To reward both annual and long-term financial performance;

 

·To provide pay opportunities comparable to opportunities at companies with which the Company competes for management talent; and

 

·To maintain internally fair and equitable compensation levels and practices.

 

In furtherance of these objectives, the Company’sThe Company has generally structured its annual and long termlong-term incentive compensation is generally structured to be “performance-based.” In addition, when determining how much performance-based compensation should be paid in Company cash versus equitygranting stock options or other awards payable in stock (collectively “Equity Awards”), the Committee has generally used equity awards to payemphasized paying long-term compensation.compensation through Equity Awards.

 

14 

Role of the Compensation Committee and the Information Used to Determine Compensation

 

One of the Compensation Committee’s primary responsibilities is to review and approve, or recommend for Board approval, compensation paid to the Company’s Chief Executive Officer, other Named Executive Officers,the NEOs, and other Senior Executives. The Compensation Committee (“Committee”) carries out this responsibility pursuant to a Board-approved written charter approved by the Board and reviewed annually. The Committee currently consists of three independent directors that serve on our Board. See “Corporate Governance and Board Matters –Director Independence” above.charter. The Committee is subject to Board oversight, and other Board members of the Board frequently participate in deliberations related to executive compensation. Additional information regarding the primary responsibilities of the Committee and its current members is provided above under the caption “Corporate Governance and Board Matters – the Board, Board Committees and Meetings.”

 

2015 Shareholder Advisory Vote on Compensation

In a non-binding, advisory vote at the Company’s 2015 Annual Meeting of Shareholders, the Company’s shareholders approved the Company’s executive compensation program as presented in the Company’s 2015 Proxy Statement. Of shareholders voting on this matter, 90.6% voted to approve the Company’s executive compensation, 8.2% voted against approval and 1.2% abstained.

Compensation Consultant

Under its charter, the Committee has the authority to select, retain, and compensate executive compensation consultants and other experts asthat it deems necessary to carry out its responsibilities. Prior toSince November 2015, the Company,Committee has, from time to time, engaged Pearl Meyer & Partners LLP to provide executive compensation consulting services. In November, 2015, the Committee engaged Total Rewards Group (“TRG”), a compensation consulting firm, to study and make recommendations regarding our compensation program. This included an evaluation of our base compensation for Senior Executives to determine whether we were paying “competitive” compensation and whether our approach to compensation was generally in line with “best practices” for public companies. The Committee selected TRG without a recommendation by management and TRG reported directly to the Committee.

 

Comparative Data

We useThe Committee also uses industry surveys to evaluate base compensation and total compensation paid to our Senior Executives. In some years, the Committee has relied on studies prepared by Company employees based on surveys of manufacturing companies of similar size. In other years, this information has been supplied by our compensation consultant.

The Compensation In addition, the Committee periodically compares compensation it pays to Senior Executives to compensation paid by a limited number of specific companies in similar industries, and of similar size and scope (“comparator group”) so that it has comparative data for assessing the Company’s market position in compensation levels and practices. This comparator group has been periodically updated. The current comparators are:

Alliance Fiber Optic ProductsKVH Industries Inc.Numerex
ARC Group Worldwide, Inc.LantronixOplink Communications, Inc.
CalixLoJack CorporationsOptic Cable Corp.
Clearfield, Inc.MRV CommunicationsWestell Technologies
Digi International, Inc.Meru Networks Inc.Zhone Technologies, Inc.
DTS Inc.Network Equipment Technologies, Inc.
Hutchinson Technology, Inc.Nortech Systems, Inc.

 

15 

Overview of Components of Executive Compensation

Total compensation paid to Senior Executives in 2015, 2014 and 2013 was paid primarily in: base salary, annual bonus compensation, LTI Awards, and Stock Options. The following table summarizes:

·Why we choose to pay each of these components to our Senior Executives;

·What each component is designed to reward and form of payment; and

·How we determine the amount for each component.

Element of
Compensation
Why Component is Paid, Form of Payment &
What it Rewards
How Component Was
Determined for FY 2015
Base SalaryProvides a fixed level of cash income appropriate to the position.

Based on the individual’s experience, scope of responsibility and the level of performance.
Set at levels near median of market data
Annual Bonus CompensationProvides incentive to achieve annual Company-wide or business unit objectives.

Paid in cash.

Rewards achievement only if actual performance is within Committee-determined performance goals specifying minimum, target and maximum levels of achievement.

Target bonus is a percentage of base salary

Payout begins at close to target performance, and greater than target performance results in a greater than target bonus.

Long Term Incentive Awards (“LTI Awards”)

Provides an incentive to build long-term shareholder value, and aligns executives’ interests to interests of shareholders.

Payout follows conclusion of a three year performance period, with amount of payout tied to actual achievement in relation to minimum, target and maximum performance goals.

Payout typically in stock.

Discourages risk taking focused on short-term results.

Facilitates executive retention.

Grant date value of LTI Award is a percentage of the Senior Executive’s base salary
Stock OptionsA right to purchase shares equal to market price when granted; option only valuable as stock price appreciates.

Stock options vest over 4 years, beginning one year after grant date and expire in 2022.

Provides incentive for delivering long-term shareholder value and aligns interests of executives with shareholders.

Facilitates executive retention.
The value of Stock Options, as determined by the Committee, is used to determine number of shares granted to each Senior Executive as a percentage of base salary

Over the next several pages we present further information regarding each of these components, as well as other benefits provided and compensation paid to our Senior Executives.

16 

Base Salaries

 

Base salaries of the Company’s executive officers are established by reference to average base salaries paid to executives in similar positions with similar responsibilities using information supplied by compensation consultants and other sources. Base salaries are generally reviewed annually in December of each year and adjustments are made effective as of January 1 of the following year. From time to time, however, promotions and other events require adjustments at other points in the year. While emphasis is placed on measurable financial factors, when it determines base salaries, the Committee also considers factors such as development and execution of strategic plans, changes in areas of responsibility, potential for assuming greater responsibility and the development and management of employees,.employees. The Committee does not, however, assign specific weights to these various quantitative and qualitative factors in reaching its decisions.

 

At the beginning of 2015, the following adjustments were made in base salaries of individuals then serving as our Named Executive Officers: Mr. Freeman, 3% increase; Mr. Blackwood, 5% increase; Mr. Otis, 5% increase; and Mr. Fluegge, 3% increase. Mr. Roger H. D. Lacey became our Interim Chief Executive Officer on June 4, 2014, and at that time his annual rate of base compensation was set at $250,000; no change was made in his base compensation when Mr. Lacey was designated as our CEO in March 2015.

The following table shows the annual rate of the base salary of each individual who served as a NEO during 2015 and the actual amount of base salary paid to each NEO in 2015.2018.

 

Named Executive
Officer

PositionAnnual Rate of
Base Salary
Amount Paid
in 2015(1)

Roger H. D. Lacey 

Chief Executive Officer$250,000$259,615

Edwin C. Freeman 

Chief Financial Officer212,180220,032

Bruce Blackwood 

President & General Manager, Suttle214,283221,347

Scott Fluegge 

President & General Manager, JDL190,692198,029

Scott Otis 

President & General Manager, TN206,559214,012
Named Executive OfficerPositionAnnual Rate of Base
Salary ($)
Roger H. D. LaceyChief Executive Officer330,000
Mark FandrichGroup Business President, Treasurer, and Chief Financial Officer233,200
Scott Otis
Group Business President and General Manager, Transition Networks, Inc. and Net2Edge227,862

 

(1) Actual amount paid was slightly greater than annual rate because there were 27 biweekly payrolls in 2015.

Annual Performance-Based Bonus Plan

 

Bonuses are paid under the Company’s Annual Bonus Plan (“Bonus Plan”) to NEOs and other Senior Executives during the course of and following the end of each fiscal year based in general, on achievement in relation to objective financial goals set at the beginning of the fiscal year. These bonuses are intended to provide Senior Executives with an opportunity to receive additional cash compensation but only if justified by achievement in relation toupon attainment of pre-established performance goals.

 

At the beginning of each fiscal year, the Committee determines what objective performance measures it will use to assess performance by the Company overall and by each business unit. In addition, the Committee assigns a percentage weight to the various measures that are applied when determining the total bonus to be paid to each executive. The Committee concurrently determines specific goals for each of these performance measures. Most performance measures for business unit performance have three goals to which achievement is compared:compared, defined as “threshold,” “target” and “maximum,” with “target” goals generally being equal to the Company’s budget for that performance measure.

 

17 

Bonus Compensation of Business Unit LeadersNamed Executive Officers

 

The potential bonuses for the Chief Executive Officer and Chief Financial Officer were based on overall Company consolidated performance. Each of our Business Unit Leaders areLeader is typically paid a bonus based on the performance of the business unit they manage, and whetherhe manages. Whether and to what extent bonus compensation is paid to themhim is determined following the end of quarterly semi-annual andor annual periods. For certain performance measures, (“Category 1 Performance Measures”), a comparison of achievement to performance goals is made after the end of each of the four quarters or after the first half and second half of the year, as well as after year end. With respect to Category 1 Performance Measures,these measures, we compare quarterly results and annual results to goals, and a bonus is paid if quarterly or annual performance is generally at least 80% of the target goal for that performance measure. For other performance measures, (“Category 2 Performance Measures”), a comparison of achievement to performance goals is made quarterly or after twelve months. With respect to Category 2 Performance Measures,these measures, we compare quarterly or twelve monthtwelve-month results to goals, and a bonus is paid if achievement is at least 80% of the target goal for that performance measure. Finally, for a third set of performance measures (“Category 3 Performance Measures”), a comparison of achievement to performance goals is made after the first and second half of the year, and for the year as a whole. With respect to Category 3 measures, we compare first half, second half and annual results to goals, and a bonus is paid if first half, second half or annual achievement equals or exceeds the goals established for the respective period.

 

Concurrent with determining and assigning weight to the various performance measures, and the goals against which achievement is measured, the Committee determines a “target” bonus opportunity and a “maximum” bonus opportunity that may be earned by each of the Senior Executivesexecutive as a percentage of theirhis base salary if actual performance exceeds applicable threshold performance goals. In 2015,2018, the “target” annual bonus opportunity assigned tofor the Senior Executives ranged from 30%40% to 60%70% of their respective base salaries, and their respective “maximum” bonus opportunities were approximately 140%60% to 175%105% of their respective target bonus opportunities if actual achievement equaled or exceeded maximum performance goals. The target annual bonus for the CEO and CFO were based on


operating income targets for the three principal business units (weighted 50.3% with respect to Transition Networks’ performance, 41.2% as to Suttle’s performance, and 8.5% as to JDL’s performance).

 

The following table presents for 2015:2018: (i) the performance measures for eachthe CSI and TN business unit,units; (ii) the “performance measure category” used to determine how often and for what time period performance is measured, (iii) the relative weight assigned to each of the performance measures in determining overall performance of the business unit, (iv) threshold,units; (iii) target and maximum achievement levels for each performance measure selected,selected; and (v)(iv) actual 20152018 achievement under each performance measure.as a percentage of the target goal.

 

Performance
Measure
Applicable
 Performance
Measure
Category*
  %
Weight
  Annual
Threshold
Goal ($)
  Annual
Target
Goal ($)
  Annual
Maximum
Goal ($)
  Actual
Achievement
($)
 
                      
Performance Measure 

Weight 

  Annual
Target
Goal ($)
  % of Target Performance Achieved 
TN                                  
Total Revenue  1   50%   43,840,000   48,711,000   58,454,000   42,570,000   24%  39,102,000   95%
Inventory Turns  2   25%   2.11   2.61   3.11   2.21 
Operating Income  40%  1,000,000   188%
New Product Revenue  3   25%   4,500,000   5,100,000   7,650,000   4,859,657   16%  10,000,000   121%
                      
Suttle                      
Total Revenue  1   50%   64,800,000   72,000,000   108,000,000   50,082,000 
Operating Income  1   50%   6,368,000   7,960,000   11,940,000   (6,178,000)
                      
JDL                      
Revenue  1   60%   8,567,000   11,511,000   13,813,000   14,916,000 
Operating Income  2   40%   0   455,000   557,000   1,212,000 
TN Operating Income  10.1%  1,000,000   188%
Suttle Operating Income  8.2%  50,000   0%
JDL Operating Income  1.7%  50,000   0%
CSI            
TN Operating Income  50.3%  1,000,000   188%
Suttle Operating Income  41.2%  50,000   0%
JDL Operating Income  8.5%  50,000   0%

 

Bonus Compensation of CEO and CFO

In 2015 our CEO, Mr. Lacey, and, our CFO, Mr. Freeman, earned 80% of their annual bonus based on a weighting of business unit financial achievement as comparedBonuses Paid Pursuant to the respective goals of the business units under the applicable performance measures described above. In determining the payout to the CEO and CFO, we assigned a 54.5% weight to Suttle’s performance, a 36.8% weight as to Transition Network’s performance, and a 8.7% weight to JDL’s performance. The CEO and CFO earned the remaining 20% of their bonus based on achieving goals under specific parent company performance measures approved by the Committee.

18 

2015 Results2018 Annual Bonus Plan

 

The table below presents the bonus opportunity under the Annual Bonus Plan for the five Named Executive Officers participating in the 2015 Bonus Planthree NEOs as a percentage of their respective base salaries upon achievement of “target” goals and “maximum” goals for each performance measure (weighted as indicated above), the dollar value of the opportunity at target and maximum achievement, and the actual amount paid in cash to the five NEOs participating in the 2015 Bonus Plan based on actual achievement in relation to goals for performance measures under the Company’s 20152018 Annual Bonus Plan.

 

Named Executive Officer Bonus
Opportunity
as % of 2015
Base Salary
at Target
Achievement
  Dollar Value
of Bonus
Opportunity
at Target
Achievement
  Bonus
Opportunity as
% of 2015
Base Salary
at Maximum
Achievement
  Dollar Value
of Bonus
Opportunity
at Maximum
Achievement
  Annual Bonus
Paid Based
on Actual
Achievement
  

Bonus
Opportunity as
% of 2018 Base
Salary at Target
Achievement 

 

Dollar Value  

of Bonus Opportunity 

at Target Achievement 

 

Annual Bonus
Paid Based  

on Actual Achievement 

 
                      
Roger H. D. Lacey  60%  $150,000   89%  $222,255  $  47,935   70% $231,000  $174,311 
                           
Edwin C. Freeman  55%  $116,699   81%  $172,913  $  37,293 
               
Bruce Blackwood  55%  $117,856   96%  $206,247        None 
Mark Fandrich
  55%   $128,260  $96,784 
                           
Scott Otis  55%  $113,608   78%  $161,891  $  29,775   40% $91,115  $95,650 
               
Scott Fluegge  55%  $105,029   77%  $147,041  $139,242 

 

Long-Term, Incentive-Based CompensationDiscretionary Bonuses

The Committee and the Board believe the most appropriate approach to paying annual bonus compensation is one in which executives are measured against predetermined objective performance measures and performance goals. However, from time to time, in limited and extraordinary circumstances, the Committee and the Board also believe, it is in the best interest of the Company and its shareholders to pay discretionary bonuses.

 

Overview of Long-Term Incentive Compensation

 

It is the Board’s policy to provide opportunities to ourOur Senior Executives to earn long-term, incentive compensation. Generally,have been given, over the last several years, through 2015, we have paid this formthe opportunity to earn long-term, incentive compensation by means of compensation using the following forms of incentive awards:

 

·Long Term Incentive Awards (“LTI Awards”). LTI Awards provide the opportunity to earn a payout in Company stock or cash after the end of three-year performance periods, to the extent earned by actual performance compared to performance goals. In 2014, due to unique circumstances discussed below, we used a different approach to long term compensation. In 2015 we resumed our practice of making LTI Awards covering three-year performance periods.

 


·Stock Options. Stock Options are granted on an annual basis, vest over four years beginning one year after the award is made, and only provide value to the executive if the Company’s stock price increases over the option exercise price of the option.price.

 

Long-term incentive compensation opportunities for our NEOs and other Senior Executives are determined under a two-step process. First, the Committee determines the total “target” opportunity (expressed in dollars)as a percentage of base compensation) for each Senior Executive to earn long-term incentive compensation (“Total(the “Total Target LTI Opportunity”). Over the last several years this percentage has ranged from 20% to 100% of the Senior Executive’s base compensation. Second, an allocation of the Total Target LTI Opportunity is then made to LTI Awards and Stock Options. Except in 2014,For 2018, the Committee has, over the last several years, allocated 70%75% of each executive’s Total Target LTI Opportunity to an LTI Award and 30%25% to Stock Options. In 2014, the allocation was 50% to a non-performance based Options

LTI Award and 50% to Stock Options.Awards

 

LTI Awards may be “Performance Share Units” or “Performance Cash Units.” LTI Awards that are performance-based and payable in stock following the end of the three-year period are defined as “Performance Share Units” or “PSUs” under our incentive compensation plan. The number of PSUs awarded to each NEO is determined by dividing the dollar value of the NEO’s LTI Award by the average price of the Company’s stock over a 20-business-day period beginning on or about March 1 of each year. Each PSU represents the potential issuance of one share of common stock; the number of PSUs actually issued as shares of stock depends on actual

19 

achievement in relation to performance goals for the three yearthree-year period.

LTI Awards that are performance-based and payable in cash following the end of a three-year period are defined as “Performance Cash Units” or “PCUs” under our incentive compensation plan. Each PCU represents the potential to be paid $1.00, and the number of PCUs that are paid in dollars depends on actual achievement in relation to performance goals for the three yearthree-year period.

Stock Options

 

The number of shares covered by Stock Options granted to each NEO is determined by dividing the dollar value of the Total Target LTI Opportunity allocated to Stock Options by a value for an option to purchase one share of our stock as determined by the Committee. Typically, the Committee has used the Black Scholes methodology to determine the value of one option based on a share price of the Company’s stock as of a specific date during the second half of March in each year; the share exercise price of Stock Options is fair market value on the date of grant.

 

LTI Awards for 2013 – 2015 Performance Period

In 2013, LTI Awards in the form of PSUs were granted to our senior Executives for long-term performance over the three-year Performance Period ending in 2015. For the 2013 - 2015 Performance Period, the Committee selected (i) consolidated pretax average return on assets over the three-year period (“Three Year Average ROA) and (ii) consolidated cumulative revenue over the three-year period (“Three Year Cumulative Revenue”), and established the following Minimum, Target, and Maximum performance goals:

  Minimum Target Maximum
       
Three Year Average ROA 6.6% 11.6% 14.6%
       
Three Year Cumulative Revenue $410 million $440 million $470 million

Also, at the beginning of 2013,Long term Incentive Awards were granted to the then serving Senior Executive for the 2013 –2015 Performance Period. Each LTI Award provided for a target opportunity to earn shares of stock having a value equal to 70% of the executive’s Total LTI Opportunity, if the Target performance goals were achieved, and a Maximum opportunity two times the amount of the Target opportunity, if the performance goals at Maximum were achieved.

In early 2016 the Committee compared actual performance to goals to determine what shares, if any, would be issued under the 2013-2015 LTI Awards. The Committee measured actual consolidated pretax return on assets (“ROA Achievement”) compared to Minimum, Target and Maximum performance goals for the Three Year Average ROA and measured actual revenue (“Revenue Achievement”) compared to Minimum, Target and Maximum performance goals for Three Year Cumulative Revenue. The Company’s actual ROA Achievement was (0.17%) and the Company’s actual Revenue Achievement was $359 million. Because the Company’s ROA Achievement and Revenue Achievement both fell below the Minimum goals, there was no payout to any Senior Executive for LTICompensation Awards for the 2013 - 2015 Performance Period.

2014 LTI Awards

During the second half of 2013 and into 2014 the Board engaged in an examination of challenges, opportunities, strengths and weaknesses of each of our business units, as well as issues affecting the enterprise overall. As a result of this study the Board reorganized the Company’s business from a “top down” structure to a holding company structure more appropriate for the entrepreneurial requirements of each business unit. As a result of this change the management of each business unit (Suttle, Transition, and JDL) was empowered to operate with a high degree of autonomy in most areas of its respective operations. With this in mind and given that the Company’s business units were in different stages in their development, the Board determined it would be necessary to substantially restructure its approach to the LTI Award portion of its long-term executive compensation. Recognizing, however, that the development of a new plan would require a number of months, it was deemed necessary to develop a “bridge plan” for 2014. Having these considerations in mind the Board approved that the allocation of long term incentive compensation opportunities would be assigned 50% to Stock Option grants and 50% to restricted stock units (RSUs) vesting over a three-year period. This assured that one component of our long term compensation program would be performance-based, because Stock Options only deliver value if the price of the common stock increases over the term of the option. Also, while not directly performance-based, RSUs require a sustained commitment to maintain employment and contribute to the success of the Company over the three year

20 

period, and the value of the stock issued at the end of the three year period will be directly related to the performance of the Company at the conclusion of the three years.

The following table presents for each Named Executive Officer to which a Total Target LTI Opportunity was assigned at the beginning of 2014, the percent of base compensation that was used to determine that officer’s respective Total Target LTI Opportunity, the grant date dollar value of the Total Target LTI Opportunity, and the allocation of this total dollar value to LTI Awards in the form of Restricted Stock Units and Stock Option grants.

  Long Term
Opportunity in
Dollars(1)
 Allocation of Long Term Opportunity in Dollars to
Restricted Stock Units and Stock Options
 2014 Base
Salary
%
Base
Salary
Total Grant
Date
Dollar
Value
 Value of LTI
Opportunity
Allocated to
Restricted
Stock Units
Shares
Covered by
Restricted
Stock
Units(2)
Value of
LTI
Opportunity
Allocated to
Stock
Options
Shares
Covered
by
Option
Grant(3)
         
Mr. Freeman$206,00060%$123,600 $61,8004,893$61,80025,122
Mr. Blackwood$204,07940%$  81,632 $40,8163,232$40,81616,592
Mr. Otis$196,72340%$  78,689 $39,3453,115$39,34515,994
Mr. Fluegge$185,40040%$  74,160 $37,0802,936$37,08015,073

__________________

(1)Allocated 50% to LTI Awards and 50% to Stock Options as presented, respectively, in the last four columns.
(2)The number of RSUs was determined by dividing the dollar value of the LTI Opportunity Allocated to Restricted Stock Units by the 20 business day average price of the Company’s stock beginning March 1, 2014.
(3)We determined the number of shares covered by Stock Options granted to each Senior Executive in 2014 by dividing of the dollar value of the LTI Opportunity Allocated to Stock Options for each executive as discussed above by $2.46, an amount determined by using a Black Scholes valuation for the options based on a share price of $12.99. The exercise price of each option is $12.97 (the closing market price on March 21, 2014); and, each option vests 25% each year beginning March 21, 2015 and expires March 21, 2021.

Long Term Incentive Awards for the 2015201820172020 Performance Period

 

On March 1, 2015,February 5, 2018, pursuant to the Company’s Long Term Incentive Compensation Plan (the “LTI Plan”) the Committee determined, and the Company’s Board ratified and approved, the overall design and other features of the Company’s LTI Plan for the 2015 - 20172018 through 2020 performance period (the “2015-2017“2018-2020 Period”) as applied to the NEOs.

The Committee first determined that the following NEOs and other Senior Executives. To a large degreewould be awarded the Committee resumed the approach tototal opportunities for long term executive compensation followed since 2011, first determining theas a percentage of each NEO’stheir respective base salary that should be the dollar value of the Total LTI Opportunity and then allocating this total opportunity 70%compensation as follows:

Named Executive Officer 

Total 

Opportunity 

as % of 

Base Salary 

 

2018  

Salary 

 

Total Value 

of Long-Term
Incentive
Opportunity

at Target 

 

75% of Total 

Opportunity: 

Paid in PSUs
and PCUs for
“Target”
Performance(1)
 

 

25% of Total 

Opportunity: 

Paid in Stock
Options 

           
Roger H. D. Lacey
 75% $330,000 $247,500 $185,625 $61,875
           
Mark Fandrich
 50% $233,200 $116,600 $87,450 $29,150
           
Scott Otis
 40% $227,862 $91,145 $68,359 $22,786

(1)Payable half in PSUs and half in PCUs.


With respect to LTI Awards in the form of PSUs and 30% to Stock Options.

In contrast to earlier years, however, for the 2015-20172018-2020 Period, (i) the Committee determined that the relevant performance duringperiod for measuring financial performance would be average results for each year of the three year Performance Period would be evaluated separately and that achievement in relation to target goals in each year would be determined and vested as of the end of the year, but with payment of any such incentive compensation contingent upon continued employment through the end of the 2015-2017 Period. It was also determined thatperiods ending 2020; (ii) performance measures weighting of performance measures, and specificfor this period were determined for the Company on a consolidated basis, as well as “minimum,” “target” and “maximum” goals would be established for each business unit.

For 2015, the first year of the three year period, the Committee determined that theperformance measure; (iii) Company consolidated performance measures (and percentage weight given to each measure) were determined to be three-year separate year adjusted EBITDA (70%) and three-year separate year Revenue (30%); and (iv) to the minimum, target and maximum goals for business unit leaders would be specific to their respective business unit, while the CEO and CFO would (i) earn 80% of their potentialextent earned, long term incentive opportunity based on weighting of the achievement of the three business unitscompensation payable to NEOs and other Senior Executives will be paid 50% in relation to their respective goals, with Suttle’s performance weighted 54.5%, Transition Network’s performance weighted 36.8%,Company stock and JDL’s performance weighted 8.7%; and, (ii) earn 20% of their potential long term incentive opportunity based on parent company level

21 

performance measures approved by the Compensation Committee. For the 2015 phase of the 2015-2017 Period, the Committee determined each Named Executive would be granted an LTI Award50% in the form of PSUs.

Thecash following table shows the dollar value of the total long term incentive opportunity awarded to each of the Named Executives in 2015, the dollar value of PSUs awarded in 2015 that could result in the issuance of shares of Company common stock after the end of the 2015-2017 Period (70% of total opportunity for target performance) based on achievement of applicable target and maximum goals in each year of the three year period, and the number of shares covered by stock options granted in 2015three-year period.

With respect to each NEO, the opportunity to earn long term compensation under an LTI Award is initially determined as a dollar value that is a percentage of which equals 30%the Executive’s base salary. In each case, 50% of each NEOs LTI Opportunity.

  Dollar Value of PSUs Awarded in 2015Stock Options Granted to
 Dollar Value ofUnder the Company’s Long-termNamed Executive Officers
 Total LTIIncentive Plan(30% of Total LTI
 Opportunity(70% of Total LTI Opportunity in $)Opportunity)
 (a)(b)(c)(d)
  If Target GoalsIf Maximum Goals 
Executive Officer AchievedAchieved 
     
Roger H. D. Lacey$137,500$96,250$144,37522,655
     
Edwin C. Freeman$106,090$74,263$111,39517,480
     
Bruce Blackwood$107,141$74,999$112,49917,653
     
Scott Otis$103,280$72,296$108,44417,017
     
Scott Fluegge$95,481$68,837$100,25515,732

The total number of PSUs awarded to each NEO was determined by dividing thethis dollar value of their PSU Award assuming maximum level of performance, which is column (c) above,will be divided by $3.53, the average price of the Company’s stock over the 20 business day20-business-day period beginningended March 1, 2015,23, 2018, with the number so determined becoming an award of the same number of PSUs, with each PSU representing the potential issuance of one share of Company stock. ThisThe other 50% of the LTI Award value will be an award of PCUs that represent the opportunity to receive cash to the extent earned. Prior to March 15, 2021, the Committee will assess actual performance against the performance measures established for each Named Executive and determine the number of shares of Company stock to be issued and cash to be paid to each Named Executive.

The following table shows the dollar value of the total number for PSUsLTI Award opportunity awarded to each of the NEOsNamed Executives that would result in the issuance of shares of Company common stock and other Senior Executives was then allocated one-thirdpayment of cash after the end of the 2018-2020 Period based on achievement in relation to their incentive opportunitiestarget and maximum goals. Achievement below the target goal for each performance measure will result in eacha reduced number of 2015, 2016,shares being issued and 2017. cash paid, and if achievement fails to meet any of the applicable minimum performance goals, the Named Executive will not be paid any cash or issued any shares under the PSUs awarded.

Named 

Value of 

Total 

Opportunity 

 

75% 

Value of 

PSUs / PCUs 

at Target 

 

Target 

PSUs 

 

Maximum 

PSUs 

 

Target 

PCUs 

 

Maximum 

PCUs 

Roger H. D. Lacey
 $247,500  $185,625  26,292  39,438  $92,813  $139,219 
                   
Mark Fandrich
 $116,600  $87,450  12,387  18,581  $43,725  $65,588 
                   
Scott Otis
 $91,145  $68,359  9,683  14,525  $34,179  $51,269 

The following table showspresents the opportunity for eachdollar value of stock options awarded to the three NEOs eligible to be issued shares under their respective PSU Award assuming target or maximum levels of performance were achievedparticipate in 2015the long term incentive compensation plan and the number of shares which were actually earned for 2015 performance comparedpotentially issuable pursuant to performance goals. The issuancethese options at an assumed value per option of shares earned for 2015 performance is contingent upon continued employment through the end of the 2015-2017 Period.$1.00 per share:

 

  Shares Earned by NEOs Based on
 2015 Opportunity to be Issued Shares forActual 2015 Performance
 Achievement Compared to PerformanceCompared to
 Goals Under the 2015-2017 LTI PlanPerformance Goals (#)
  Opportunity If 
 Opportunity If TargetMaximum Goals 
Executive OfficerGoals Achieved (#)Achieved (#) 
    
Roger H.D. Lacey2,7544,1311,074
    
Edwin C. Freeman2,1253,188829
    
Bruce Blackwood2,1463,219None
    
Scott Otis2,0693,104993
    
Scott Fluegge1,9122,8682,677

22 
Named 

Value of Total 

Opportunity 

 

25% Value of

Stock Options 

 

Stock 

Options 

    
Roger H. D. Lacey $247,500  $61,875  61,875 
          
Mark Fandrich
 $116,600  $29,150  29,150 
          
Scott Otis
 $91,145  $22,786  22,786 

 

Other Compensation

 

In addition to participating in Company-wide plans providing health, dental and life insurance on the same basis as all of our other U.S. basedU.S.-based employees, our Senior Executives receive other compensation in various forms, primarily the following:

 

·An annual contribution to the Company’s Employee Stock Ownership Plan and Trust (“ESOP”), generally equal to 3% of the executive’s W-2 income, which is used to acquire shares of the Company’s stock that are beneficially owned by the Executive inside the ESOP..

·An annual matching contribution of up to 50% of each executive’s personal contribution to the Company’s 401(k) Plan up to the first 6% of suchthe personal contribution.

·A car allowance or company car.


 

·In individual, unique circumstances, additional compensation to support an overseas assignment or travel to a residence away from the Company’s offices.

 

The amount of suchthis other compensation for our Named Executive Officers is presented in the column titled “All Other Compensation” under the “Summary of Executive Compensation Table,”Table” and the “Other Compensation Table.”

Employment Agreements

None of our NEOs have a written employment agreement.

 

Stock Ownership Guidelines

 

The Company has adopted guidelines for stock ownership by our Senior Executives. For our Chief Executive Officer, the guideline is beneficial ownership of shares valued at three times base salary; for our Chief Financial Officer the guideline is beneficial ownership of shares valued at two times base salary; and, for all other Senior Executives, guideline is being a beneficial ownerownership of shares having a value equal to one times base salary. Stock ownership includes shares held directly and shares beneficially held in the Company’s ESOP, but does not include unexercised stock options or shares potentially payable under Incentive Awards. The Company annually reviews each executive’s progress towards achieving ownership equal to the ownership guidelines.

 

Consideration of Risk in Compensation

 

The Company believes placing substantial emphasis on long-term incentive compensation encourages executives to direct their efforts to promote the creation of long-term shareholder value and that promoting the creation of long-term value discourages behavior that leads to excessive risk. The Committee believes that the following features of our compensation programs provide incentives for the creation of long-term shareholder value and encourage high achievement by our executive officers without encouraging inappropriate or unnecessary risk taking:

 

·We balance rewards for short and long-term decision making by providing both annual bonus compensation and long-term incentive compensation.

 

·Our long-term incentives in the form of stock options become exercisable over a four-year period and remain exercisable for up to seven years from the date of grant.

 

·Our Incentive Awardslong-term incentive compensation awards become payable only if, after completion of a multi-year period, actual performance over the period compared to pre-established performance goals justifies a payment.

 

·Because of our stock ownership guidelines, officers and key employees require all executives to make progress towards owning stock equal to at least one times their base compensation, we believe our Named Executive Officers would become

Because of our stock ownership guidelines, officers and key employees require all executives to make progress towards owning stock equal to at least one times their base compensation, we believe our NEOs are less likely to expose the Company to inappropriate or unnecessary risks.

·The financial metrics used in our incentive compensation programs are measures the Committee believes drive long-term shareholder value. Moreover, the Committee attempts to set ranges for these measures that encourage success without encouraging excessive risk taking to achieve short term results. In addition, all forms of incentive compensation specify a maximum amount that cannot exceed two times the target amount, no matter how much financial performance exceeds the ranges established at the beginning of the year.

23 

Compensation Committee Report

 

The Committee has reviewed the Compensation Discussion and Analysis set forth above. Based upon this review,financial metrics used in our incentive compensation programs are measures the Committee recommendedbelieves drive long-term shareholder value. Moreover, the Committee attempts to set ranges for these measures that encourage success without encouraging excessive risk taking to achieve short term results. In addition, all forms of incentive compensation specify a maximum amount that cannot exceed two times the Board thattarget amount, no matter how much financial performance exceeds the Compensation Discussion and Analysis be included in this Proxy Statement.

Submitted byranges established at the Compensation Committeebeginning of CSI’s Board of Directors

Richard A. Primuth (Chair) Gerald D. Pint Randall D. Sampson

the year.

 

24 

22

SUMMARY COMPENSATION TABLE

 

The following table presents information regarding compensation earned in 2015, 2014,2018 and 20132017 for services in all capacities by the Company’s Chief Executive Officer Roger H.D. Lacey, the Company’s Chief Executive Officer, Edwin C. Freeman, the Company’s Chief Financial Officer Mark Fandrich, and the three other most highly compensated executive officers of the Company in 20152018 (together referred to as the “Named Executive Officers,”Officers” or “NEOs”).

                             
Name and Principal
Position
 Year Salary
($)
 Bonus
($)
 Stock
Awards
($) (1)
 Options
Award
($) (2)
 Non-Equity
Incentive Plan
Compensation
($) (3)
 Nonqualified
Deferred
Compensation
Earnings ($)
 All Other
Compensation
($) (4)
 Total ($) 
                             
Roger H.D. Lacey  2015  250,000        122,853  47,495      8,049  428,837  
Vice Chair and  2014  133,718  24,991  25,000        50,577  234,286 
CEO(5)                            
                             
Edwin C. Freeman  2015  212,800        31,828  37,293     22,418  303,719 
Chief Financial  2014  206,000  28,777  61,163  61,800  27,873    13,066  398,679 
Officer(6)  2013  56,154  25,000  51,928  11,999      55,252  200,333 
                             
Bruce Blackwood  2015  214,283        32,143        28,922  275,348 
President and  2014  204,079    40,400  40,816  146,650    23,307  537,252 
General Manager,  2013  198,135    697  23,776  88,367    33,613  344,589 
Suttle                            
                             
Scott Otis  2015  206,559  10,000     30,985  27,068     21,989  296,600 
President and General  2014  196,723  50,000  38,938  39,345  6,798    14,315  428,118 
Manager, Transition  2013  54,687  24,347    7,792      2,766  89,591 
Networks(7)                            
                             
Scott Fluegge  2015  190,962        28,645  126,583     23,734  369,925 
President and General  2014  185,400  50,000  36,700  37,080  8,572    23,431  341,183 
Manager, JDL  2013  180,000      21,601  68,995    17,716  288,311 
Technologies                            

 

Name and Principal
Position
 Year  Salary
($)
  Bonus
($)
  Stock
Awards
($)(1)
  Options
Award
($)(2)
  Non-Equity
Incentive Plan
Compensation
($)(3)
  All Other
Compensation
($)(4)
  Total ($) 
                         
Roger H.D. Lacey 2018   330,000   --   93,600   69,265   174,311   17,862   685,038 
President and Chief Executive Officer 2017   300,000   --   79,909   51,595   ---   20,823   452,327 
                                
Mark Fandrich 2018   233,200   --   44,098   18,759   96,784   21,038   413,879 
Group Business President and Chief Financial Officer 2017   212,000   15,000   26,202   24,307   ---   20,829   298,338 
                                
Scott Otis 2018   227,862   --   34,471   14,664   95,650   22,480   395,127 
Group Business President & General Manager, Transition. Networks, Inc & Net2Edge 2017   221,225   --   63,258   39,538   50,596   21,770   396,387 

(1)Represents stock earned under the Company’s Annual Bonus Plan and Long-Term Incentive Plan (“LTI Plan”). The values expressed represent the aggregate grant date fair value computed in accordance with FASB ASC Topic 718 and Item 402(r)(2)(iv) of Regulation S-K, using the assumptions discussed in Note 9,8, “Stock Compensation” in the notes to consolidated financial statements included in our Annual Report on Form 10-K for the year ended December 31, 2015.2018.

(2)The values expressed represent the aggregate grant date fair value computed in accordance with FASB ASC Topic 718 and Item 402(r)(2)(iv) of Regulation S-K, using the assumptions discussed in Note 9,8, “Stock Compensation,” in the notes to consolidated financial statements included in our Annual Report on Form 10-K for the year ended December 31, 2015.2018.

(3)Represents amounts earned under the Company’s Performance Unit Plan.Short-term Incentive plan. See “Non-Equity Incentive Plan Compensation Table” below.

(4)See “Other Compensation Table” below.
(5)Mr. Lacey was named Interim Chief Executive Officer on June 4, 2014 and Chief Executive Officer on February 27, 2015.
(6)Mr. Freeman was appointed as the Chief Financial Officer of the Company effective September 4, 2013. Mr. Freeman’s 2013 $51,928 stock awards included $40,000 of non-employee director awards that he forfeited when he was appointed CFO.
(7)Mr. Otis was appointed President and General Manager of Transition Networks on September 4, 2013.

 

25 

Non-Equity Incentive Plan Compensation Table

 

The following table provides a breakdown of information under the column “Non-Equity Incentive Plan Compensation” in the preceding Summary Compensation Table.

 

          
Name Year Short-Term
Plans ($)
 Long-Term
Plans ($)
  Year  Short-Term
Plans ($)
  Long-Term
Plans ($)
 
Mr. Lacey 2015 47,935    2018   174,311    
      2017       
Mr. Freeman 2015 37,293  
 2014  27,873              
 2013  25,000  
    
Mr. Blackwood 2015   
 2014 146,650  
Mr. Fandrich  2018   96,784    
 2013  88,367    2017       
                
Mr. Otis 2015 27,068    2018   95,650    
 2014  6,798    2017   50,596    
 2013  24,347  
    
Mr. Fluegge 2015 126,583  
 2014 8,572  
 2013  68,995  

 

Other Compensation Table

 

The following table provides a breakdown of information under the column “Other Compensation” above.

 

                    
Name Year Contributions to
Defined
Contribution
Plan ($)
 Non-Elective
Contributions to CSI
Defined Contribution
Plan ($)
 Non-
employee
Director
Fees ($)
 Other ($) Total ($) 
Mr. Lacey  2015     8,049        8,049 
   2014      577  50,000    50,577 
                    
Mr. Freeman  2015  7,871  6,499     8,048  22,418 
   2014    5,316     7,750  13,066 
   2013      606  52,470  2,176  55,252 
                    
Mr. Blackwood  2015  7,950  9,000     11,972  28,922 
   2014  7,800  7,757    7,750  23,307 
   2013  7,650  6,213    19,750  33,613 
                    
Mr. Otis  2015  7,030  6,911     8, 048  21,989 
   2014    6,565    7,750  14,315 
   2013      590    2,176  2,766 
                    
Mr. Fluegge  2015  7,950  7,736     8,048  23,734 
   2014  7,800  7,881    7,750  23,431 
   2013  5,481  4,485    7,750  17,716 

26 
Name Year  Contributions to
Defined
Contribution Plan ($)
  Non-Elective
Contributions to CSI
Defined Contribution
Plan ($)
  Other ($)  Total ($) 
Mr. Lacey  2018   5,139   4,973   7,750   17,862 
   2017   8,100   4,973   7,750   20,823 
                     
                     
Mr. Fandrich  2018   7,012   6,276   7,750   21,038 
   2017   6,803   6,276   7,750   20,829 
                     
                     
Mr. Otis  2018   7,802   6,929   7,750   22,480 
   2017   7,091   6,929   7,750   21,770 

Grants of Plan-Based Awards in 2015

 

The following table sets forth certain information concerning plan-based awards granted to the Named Executive Officers during the fiscal year ending December 31, 2015. 

                       
     Estimated Future Payouts
Under Equity Incentive
Plan Awards (1)
            
Name  Grant
Date
  Target (#)  Maximum (#)  All
Other
Stock
Awards
  All
Other
Option
Awards
(#)
  Exercise
or Base
Price of Option
Awards
($)
  Grant Date Fair
Value of Stock
and Option
Awards
($)(2)
 
                       
Mr. Lacey  4/3/2015           24,950  11.09  40,516 
   3/17/2015           22,655  11.65  41,250 
   3/28/2015  8,262  12,393           95,757 
   5/21/2015           25,050     41,086 
                       
Mr. Freeman  3/17/2015           17,480  11.65  31,828 
   3/28/2015  6,375  9,563           73,886 
                       
                       
Mr. Blackwood  3/17/2015           17,653  11.65  32,143 
   3/28/2015  6,438  9,657           74,616 
                       
                       
Mr. Otis  3/17/2015           17,017  11.65  30,985 
   3/28/2015  6,206  9,309           71,928 
                       
                       
Mr. Fluegge  3/17/2015           15,732  11.65  28,645 
   3/28/2015  5,737  8,606           66,492 

(1)“Except as otherwise noted, represents potential bonuses payable in Company stock that may be earned by the NEOs under our LTI Plan.
(2)Valuation of awards based on the grant date fair value of those awards computed in accordance with FASB ASC Topic 718 using assumptions discussed in Note 9, “Stock Compensation,” to our consolidated financial statements included in our Annual Report on Form 10-K for the year ended December 31, 2015.
27 

 

Outstanding Equity Awards at Fiscal Year-End

 

The following table sets forth certain information concerning outstanding equity awards held by Named Executive Officers as of December 31, 2015. 2018.

                          
  Number ofSecurities
UnderlyingUnexercised
Options
       Shares or Unitsof
Stock thathave
not Vested
 Equity IncentivePlan
Awards:Unearned
Shares, Unitsor Other
Rights thathave not
Vested
 
Name Exercisable
(#)
 Unexercisable
(#)
 Option
Exercise
Price
($)
 Option
Expiration
Date
 Number
(#)
 Market
Value
($)
 Number of
(#)
 Market
or
Payout
Value of
($)
 
                          
Mr. Lacey  12, 195     11.70  6/4/2021             
      22,655  11.65  3/17/2022             
      24, 950  11.09  4/3/2022             
      25,050  11.05  5/21/2015             
                     12,393  143,635 
                          
Mr. Freeman  2,804  2,803  11.81  3/15/2020             
   6,281  18,841  12.97  3/21/2021             
      17,480  11.65  3/15/2022             
               3,262  34,251       
                     9, 563  110,835  
                          
Mr. Blackwood  7,070     14.15  3/3/2018             
   6,795  2,263  13.10  3/15/2019             
   7,822  7,820  10.10  3/15/2020             
   4,148  12,444  12.97  3/21/2021             
   10,000   30,000  11.70  6/4/2021             
      17,653  11.65  3/17/2022             
               2,155  22,624       
                     9,657  111,925 
                          
Mr. Otis  1,820  1,821  11.81  3/15/2020             
   3,999  11,995  12.97  3/21/2021             
   10,000  30,000  11.70  6/4/2021             
      17,017  11.65  3/17/2022             
               2,077  21,805       
                     9,309  107,891 
                          
 Mr. Fluegge  5,940  1,980  13.10  3/15/2019             
   7,106  7,105  10.10  3/15/2020             
   3,768  11,305  12.97  3/21/2021             
      15,732  11.65  3/17/2022             
               1,957  20,552       
                     8,606  99,744 

 

28 
  Number of Securities
Underlying Unexercised
Options
       Shares or Units of
Stock that have
not Vested
  Equity Incentive Plan
Awards: Unearned
Shares, Units or Other
Rights that have not Vested
 
Name Exercisable
(#)
  Unexercisable
(#)
  Option
Exercise
Price
($)
  Option
Expiration
Date
 Number
(#)
  Market
Value
($)
  Number of
(#)
  Market
or
Payout
Value of
($)
 
Mr. Lacey  12,195   --   11.70  6/4/2021              
   16,991   5,664(1)  11.65  3/17/2022                
   24,950   --   11.09  4/3/2022                
   25,050   --   11.05  5/21/2022                
   16,667   --   7.34  1/25/2023                
   20,625   20,625(2)  6.85  3/15/2023                
   14,063   42,187(3)  4.40  3/31/2024                
   --   61,875(4)  3.61  3/9/2025                
   --   50,000(5)  2.55  12/12/2025                
                         18,960(6)  83,424 
                         39,438(7)  140,399 
                               
Mr. Fandrich  10,000   10,000(8)  5.72  8/29/2023                
   6,625   19,875(3)  4.40  3/31/2024                
   --   29,150(4)  3.61  3/9/2025                
                         8,933(6)  39,305 
                         18,581(7)  66,148 
                               
Mr. Otis  3,641   --   10.10  3/15/2020                
   15,994   --   12.97  3/21/2021                
   40,000   --   11.70  6/4/2021                
   12,763   4,254(1)  11.65  3/17/2022                
   10,535   10,534(2)  7.34  3/15/2023                
   5,000   5,000(9)  4.55  2/24/2024                
   5,531   16,592(3)  4.40  3/31/2024                
   7,500   7,500(10)  3.72  12/18/2024                
   --   22,786(4)  3.61  3/9/2025                
                         7,457(6)  32,811 
                         14,525(7)  51,709 

2015 Options Exercised and Stock Vested

 

The following table sets forth certain information concerning options exercised and stock awards vested during 2015 for the named executive officers. 

              
  Option Awards Stock Awards 
              
Name Number of Shares
Acquired on
Exercise (#)
 Value Realized on
Exercise ($)(1)
 Number of Shares
Acquired on
Vesting (#)
 Value Realized on
Vesting ($)(1)
 
              
Roger H.D. Lacey        4,040  44,642 
              
Edwin C. Freeman  3,000  2,520  1,010    9,272 
              
Bruce Blackwood             
              
Scott Otis             
              
Scott Fluegge             

(1)Vesting one-fourth on each of March 17, 2016, 2017, 2018 and 2019.

 

(2)Vesting one-fourth on each of March 15, 2017, 2018, 2019 and 2020.

(3)Vesting one-fourth on each of March 31, 2018, 2019, 2020 and 2021.

(4)Vesting one-fourth on each of March 9, 2018, 2019, 2020 and 2021.

(5)Vesting one-half on each of June 12, 2019 and December 12, 2019.

(6)Vesting on December 31, 2019, subject to attaining performance goals under 2017 - 2019 LTI Plan.

(7)Vesting on December 31, 2020, subject to attaining performance goals under the 2018 - 2020 LTI Plan.

(8)Vesting one-fourth on each of August 29, 2017, 2018, 2019 and 2020.

(9)Vesting one-half on each of February 24, 2018 and 2019.

(10)Vesting vest one-half on each of December 18, 2018 and 2019.
   
(1) For option awards, represents the difference between the exercise price
2018 Options Exercised and the fair market value of our common stock on the dates of exerciseStock Vested
No options were exercised and forno stock awards represents the number of shares vested multiplied by the fair market value of our stock on the vesting date.in 2018.

 

29 

POTENTIAL PAYMENTS UNDER CHANGE OF CONTROL

 

The Company has entered into Change of Control Agreements (“CIC Agreements”) with its Senior Executives other than Mr. Lacey. Theseeach Named Executive Officer. CIC Agreements provide for payment of severance compensation if (A) there is a change in control of the Company and (B) within 24 months following athis change of control, there is either (i) an involuntary termination of employment other than for cause, death, disability or retirement or (ii) a voluntary termination of employment for Good Reason (each a “Triggering Event”). Under the CIC Agreements, “Good Reason” includes a material diminution in the person’s base salary, duties or authority, or those of his immediate superior, or a material diminution in the budget over which the person has authority or a change in geographic location of the person’s job. The CIC Agreements containinclude provisions applicable torequiring each executive to maintain confidentiality of information acquired during theirthe period of employment, to refrain for a period of one year from competing with the Company or soliciting other Company employees to leave their employment with the Company and to provide a release of all claims against the Company in exchange for the benefit paid pursuant to the CIC agreement. In the event of a change in control, the Company’s LTI Plan provides for partial vesting and payment of unvested Incentive Awards and the Company’s Stock Option Plan provides for vesting of unvested stock options, in each case irrespective of whether or not a Triggering Event has occurred.


Assuming a change of control occurred on January 1, 2016,2019, the following table presents amounts potentially payable to each of the Named Executive Officers, without and with a corresponding Triggering Event: Event.

                
Name Reason for Payment  Cash
Severance
($)(1)
  Partial
Vesting of
Incentive
Awards
($)(2)
  Vesting of
Unvested
Options(3)
  Total ($) 

Mr. Lacey 

 

 Change of Control; without a Triggering Event
 
Change of Control with Triggering Event
             
                
Mr. Freeman Change of Control; without a Triggering Event          
                
  Change of Control with Triggering Event  266,093  93,117    359,210 
                
Mr. Blackwood Change of Control; without a Triggering Event          
                
  Change of Control with Triggering Event  326,735  72,368    399,103 
                
Mr. Otis Change of Control; without a Triggering Event          
                
  Change of Control with Triggering Event  256,115  81,262    337,377 
                
Mr. Fluegge Change of Control; without a Triggering Event             
                
  Change of Control with Triggering Event  278,401  95,910    374,311 

 

               
Name Reason for Payment Cash
Severance
($)(1)
  Partial
Vesting of
Incentive
Awards
($)(2)
  Vesting of
Unvested
Options(3)
  Total ($) 
               
Mr. Lacey Change of Control without a Triggering Event            
  Change of Control with Triggering Event  354,683          354,683 
                   
Mr. Fandrich Change of Control without a Triggering Event            
  Change of Control with Triggering Event  233,439         233,439 
                   
Mr. Otis Change of Control without a Triggering Event             
  Change of Control with Triggering Event  271,402         271,402 

(1)The amounts in this column reflect the amount of cash severance the Company would be obligated to pay these individuals in the form of a single lump-sum cash payment pursuant to their CIC Agreements.

(2)The amounts in this column reflect the estimated value of unvested Incentive Awards under the Company’s LTI Plan at December 31, 20152018 that would become payable upon the occurrence of a change in control.

(3)The amount in this column represents in-the-money value of options assuming vesting upon a change in control at January 1, 2016.2019. As of the immediately preceding business day, the exercise price of unvested options granted to these NEOs was greater than the closing market price of our common stock.

 

30 

DIRECTOR COMPENSATION

 

The 20152018 compensation of non-employee directors was as follows: (i) each director was paid an annual cash retainer of $20,000; (ii) each director was granted options to purchase 10,000 shares of common stock; (iii) the two committee chairs were each paid an additional $7,500 in cash; (iv) each non-chair committee member was paid an additional $5,000 in cash; (v) the non-executive Board Chair was paid an additional $20,000 in cash; and (vi) the Board Secretary was paid an additional $35,000 in cash.

·each director was paid an annual cash retainer of $30,000;

·each director was issued an equity retainer of $40,000 paid on the date of the 2015 Annual Meeting of Shareholders, paid in a combination of RSUs and stock options;

·the two committee chairs were each paid an additional $20,000, 50% in cash and 50% in a combination of RSUs and stock options;

·each non-chair committee member was paid an additional $10,000, 50% in cash and 50% in a combination of RSUs and stock options;

·the non-executive Board Chair was paid an additional $40,000, 50% in cash and 50% in a combination of RSUs and stock options;

·the Lead Governance Director was paid an additional $10,000, 50% in cash and 50% in a combination of RSUs and stock options; and,

·the Board Secretary was paid an additional $40,000, 50% in cash and 50% in a combination of RSUs and stock options.

 

The following table presents the 20152018 cash and dollar value of stock options and stock grant compensation in the form of restricted stock units (RSUs) paid to each of the Company’s non-employee Board members.member.

 

Name(1) Fees Earned
or Paid in
Cash ($)
 Stock
Awards
($)(2) (3)
 Options
Awards
($)(2) (3)
 

Total ($) 

  Fees Earned
or Paid in
Cash ($)
  Options
Awards
($)(2)
  

Total ($) 

 
            
Luella G. Goldberg  40,000 25,000 25,000    90,000 
Curtis A. Sampson  40,000   4,647   44,647 
Gerald D. Pint(3)  35,000 22,500 22,500    80,000   10,417   --   10,417 
Richard A. Primuth  85,000 52,500 52,500  190,000   67,500   4,647   72,147 
Curtis A. Sampson  50,000 30,000 30,000  110,000 
Randall D. Sampson  45,000 27,500 27,500  100,000   32,500   4,647   37,147 
Steven C. Webster  27,500   4,647   32,147 

 


(1)In addition to compensation as directors, the named directors serve in differing roles for which they receive separate compensation, including as a committee chair, committee member, Lead Governance Director and Board Secretary. See “The Board, Board Committees and Meetings” and “Board Leadership” above under “Corporate Governance.”

(2)Values expressed represent the aggregate grant date fair value computed in accordance with FASB ASC Topic 718 and Item 402(r)(2)(iv) of Regulation S-K, using the assumptions discussed within Note 98 in the notes to the consolidated financial statements included in our Annual Report on Form 10-K for the year ended December 31, 2015, and rounded to the nearest $1,000.
(3)In 2015, the CSI Board determined that in 2014 the number of shares covered by the 2014 Stock Option and RSU awards to non-employee directors exceeded the 50,000 share limit in the Company’s 2011 Executive Incentive Compensation Plan on all such awards in any calendar year. On April 3, 2015, to reduce the total number of shares covered to less than 50,000, the Board, based on authority granted in the 2011 Plan, cancelled a total of 34,551 options and issued additional restricted stock units covering 6,282 shares on the same terms as the other RSUs granted, the dollar value of which was equivalent to the options cancelled. This cancellation of options and issuance of stock awards did not have a material effect on the Company’s financial statements and each non-employee director received substantially identical value to what he or she originally received.  Forms 4 reporting these transactions were filed.2018.

 

31 (3)Mr. Pint’s term ended at the 2018 Annual Meeting.

Securities Authorized for Issuance Under Equity Compensation Plans

The following table presents information as of March 24, 2016 about the Company’s equity compensation plans, under which equity securities of the Company are authorized for issuance: 

           
Plan Category (1)     Number of shares
of common stock
to be issued upon
exercise of
outstanding
options, warrants
and rights (#)
     Weighted-average
exercise price of
outstanding options
warrants and rights ($)
     Number of shares of
common stock
available for future
issuance under equity
compensation plans
(excluding shares in
column (a))(#)
 
           
Equity compensation plans approved by security holders:    
           
1992 Stock Plan-Employee Plan    22,008 $   14.15             — 
1992 Stock Plan-Nonemployee Director Plan    75,000 $   10.63             — 
2011 Executive Incentive Compensation Plan  955,890 $   10.69     946,645 

As of March 24, 2016, there were 909,913 shares subject to issuance upon exercise of outstanding options or awards under all of our equity compensation plans referred to in the table above, at a weighted average exercise price of $11.03, and with a weighted average remaining life of 5.1 years. There were a total of 142,985 shares subject to outstanding deferred stock units, restricted stock and restricted stock unit awards that remain subject to forfeiture. As of March 24, 2016, there were 946,645 shares available for future issuance under those plans.

INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FEES AND SERVICES

The following is a summary of the fees billed to the Company by the Deloitte & Touche LLP for professional services rendered for the fiscal years ended December 31, 2015 and 2014. The Audit Committee considered and discussed with the Deloitte & Touche LLP the provision of non-audit services to the Company and the compatibility of providing such services with maintaining its independence as the Company’s auditor.

        
Fee Category 2015 2014 
        
Audit Fees $503,000  $458,500  
        
Audit-Related Fees 0  0  
        
Tax Fees 6,875  7,500  
        
All Other Fees 2,000  2,000  
        
Total Fees $511,875  468,000  

Audit Fees. This category consists of fees billed for professional services rendered for the audit of the Company’s annual financial statements, review of financial statements included in our quarterly reports, and statutory audit of the Company’s U.K.-based Austin Taylor subsidiary.

Audit-Related Fees. This category consists of fees billed for assurance and related services, such as the Company’s employee benefit plan audits that are reasonably related to the performance of the audit or review of the Company’s financial statements and are not otherwise reported under “Audit Fees.”

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Tax Fees. This category consists of fees billed for professional services for tax compliance, tax advice and tax planning. Assistance regarding federal and state tax compliance and acquisitions are provided to the Company by McGladrey LLP. The amounts presented in the table above represent international tax compliance service.

All Other Fees. All other fees are fees for products and services other than those listed above.

Audit & Finance Committee Pre-approval Policies and Procedures

In addition to approving the engagement of the independent registered public accounting firm to audit the Company’s consolidated financial statements, it is the policy of the Audit & Finance Committee to approve all use of the Company’s independent registered public accounting firm for non-audit services prior to any such engagement. To minimize relationships that could appear to impair the objectivity of the independent registered public accounting firm, it is the policy of the Committee to restrict the non-audit services that may be provided to the Company by the Company’s independent registered public accounting firm primarily to tax services and merger and acquisition due diligence and integration services and any other services that can clearly be designated as “non-audit” services, as defined by regulation.

Audit & Finance Committee Report

The Audit & Finance Committee of the Board of Directors is responsible for independent, objective oversight of the Company’s financial accounting and reporting by overseeing the system of internal controls established by management and monitoring the participation of management and the independent registered public accounting firm in the financial reporting process.

The Audit & Finance Committee held six meetings in fiscal 2015. The meetings were designed to facilitate and encourage private communication between the Committee and the Company’s independent registered public accounting firm, Deloitte & Touche LLP.

During the meetings, the Committee reviewed and discussed the Company’s financial statements with management and Deloitte & Touche LLP. Management represented to the Committee that the Company’s consolidated financial statements were prepared in accordance with generally accepted accounting principles, and the Audit & Finance Committee has reviewed and discussed the consolidated financial statements with management and the independent accountants. The discussions with Deloitte & Touche LLP also included the matters required by Statement on Auditing Standards (“SAS”) No. 61 (Communication with Audit Committees), as amended by SAS 89 and 90 (Audit Committee Communications).

Deloitte & Touche LLP provided to the Committee the written disclosures and the letter regarding its independence as required by Independence Standards Board Standard No. 1 (Independence Discussions with Audit Committees), and this information was discussed with The Deloitte & Touche, LLP.

Based on the discussions with management and Deloitte & Touche LLP, the Committee’s review of the representations of management and the report of the Deloitte & Touche, LLP, the Audit & Finance Committee recommended to the Board that the audited consolidated financial statements be included in the Company’s Annual Report on Form 10-K for the year ended December 31, 2015, filed with the Securities and Exchange Commission.

Submitted by the Audit & Finance Committee of the Company’s Board of Directors

Randall D. Sampson (Chair)     Luella Gross Goldberg     Richard A. Primuth

The preceding report will not be deemed incorporated by reference by any general statement incorporating by reference this proxy statement into any filing under the Securities Act of 1933 (the “1933 Act”) or the Securities Exchange Act of 1934 (the “1934 Act”), except to the extent the Company specifically incorporates this information by reference, and is not otherwise be deemed filed under the 1933 Act or the 1934 Act.

33 

CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS

 

The Company’s Board has adopted Governance Guidelines that include provisions with respect to conflicts of interest. These Guidelines describe “conflict of interest” as a situation in which a director’s personal interest, including an immediate family member interest, is adverse to, or may appear to be adverse to, the interests of the Company. The Guidelines provide that any situation that involves, or may reasonably be expected to involve, a conflict of interest with the Company, must be disclosed promptly to the Chief Executive Officer, or the Chairman, of the Nominating and Governance Committee, and the Company’s primary legal counsel.

 

If the Company wishes to proceed with a transaction involving a potential conflict of interest, the Board would intend to seek prior approval from the Audit Committee or Governance and Nominating& Finance Committee to ensure the transaction is beneficial to the Company and the terms of the transaction are fair to the Company.

 

Section 16(a) Beneficial Ownership Reporting Compliance

The Company’s officers, directors and beneficial holders of 10% or more of the Company’s securities are required to file reports of their beneficial ownership with the SEC on Forms 3, 4 and 5. To the Company’s knowledge, based solely on a review of the copies of these reports furnished to the Company and written representations that no other reports were required, during the year ended December 31, 2018, all Section 16(a) filing requirements applicable to its officers, directors and 10% beneficial holders were complied with.

OTHER INFORMATION

Directions to Company’s Offices

If you plan to attend our 2016 Annual Meeting of Shareholders, the following directions may be used beginning at Interstate 94 as it passes through downtown Minneapolis: (1) From westbound Interstate 94 take the exit to merge onto Interstate 394 West and continue for 5.7 miles; (2) Exit onto Highway 169 South and continue for 6.5 miles; (3) Exit onto Highway 62 West and continue for 1.0 mile; (4) Take the first right exit for Shady Oak Road and turn right onto Shady Oak Road; (5) Take the first immediate right onto the OPUS Business Park and onto Red Circle Drive; and (6) Bear right at the fork in the road and immediately after the fork. Communications Systems, Inc. will be the first building on your left.

 

Contacting the Board of Directors

 

Any shareholder who desires to contact our Board of Directors may do so by writing to the Board of Directors, generally, or to an individual Director at: Communications Systems, Inc., 10900 Red Circle Drive, Minnetonka, Minnesota 55343. Communications received electronically or in writing are distributed to the full Board of Directors, a committee or an individual Director, as appropriate, depending on the facts and circumstances outlined in the communication received. For example, a complaint regarding accounting, internal accounting controls or auditing matters will be forwarded to the Chair of the Audit & Finance Committee for review. Complaints and other communications may be submitted on a confidential or anonymous basis.

 

Shareholder Proposals for 20172020 Annual Meeting

 

The proxy rules of the Securities and Exchange Commission permit shareholders of a company, after timely notice to the Company, to present proposals for shareholder action in the Company’s proxy statement where suchthe proposals are consistent with applicable law, pertain to matters appropriate for shareholder action and are not properly omitted by Company action in accordance with the Commission’s proxy rules. The next annual meeting of the shareholders of Communications Systems, Inc. is expected to be held on or about May 23, 2017, 201721, 2020, and proxy materials in connection with that meeting are expected to be made available on or about April 14, 2017.9, 2020. Shareholder proposals prepared in accordance with the Commission’s proxy rules to be included in the Company’s Proxy Statement must be received at the Company’s corporate office, 10900 Red Circle Drive, Minnetonka, Minnesota 55343, Attention: President, by December 9, 2016,12, 2019, in order to be considered for inclusion in the Board of Directors’ Proxy Statement and proxy card for the 20172020 Annual Meeting of Shareholders. Any such proposalsproposal must be in writing and signed by the shareholder. In addition, if the Company is not notified by February 22, 2017,25, 2020, of a matter to be brought before the 20172020 Annual Meeting of Shareholders by a shareholder, the proxies held by management may provide the discretion to vote against the proposal even though it is not discussed in the proxy statement for the meeting.

 

The Bylaws of the Company establish an advance notice procedure with regard to (i) certain business to be brought before an annual meeting of shareholders of the Company and (ii) the nomination by shareholders of candidates for election as directors.

 

Properly Brought Business.

The Bylaws provide that at the annual meeting only such business may be conducted as is of a nature that is appropriate for consideration at an annual meeting and has been either specified in the notice of the meeting, otherwise properly brought before the meeting by or at the direction of the Board of

34 

Directors, or otherwise properly brought before the meeting by a shareholder who has given timely written notice to the Secretary of the Company of suchthe shareholder’s intention to bring suchthe business before the meeting. To be timely, the notice must be given by such shareholder to the Secretary of the Company not less than 45 days or more than 75 days prior to a meeting date


corresponding to the previous year’s annual meeting. Notice relating to the conduct of such business at an annual meeting must contain certain information as described in Section 2.9 of the Company’s Bylaws, which are available for inspection by shareholders at the Company’s principal executive offices pursuant to Section 302A.461, subd. 4 of the Minnesota Statutes. Nothing in the Bylaws precludes discussion by any shareholder of any business properly brought before the annual meeting in accordance with the Company’s Bylaws.

 

Shareholder Nominations.

The Bylaws provide that a notice of proposed shareholder nominations for the election of directors must be timely given in writing to the Secretary of the Company prior to the meeting at which directors are to be elected. To be timely, the notice must be given by suchthe shareholder to the Secretary of the Company not less than 45 days or more than 75 days prior to a meeting date corresponding to the previous year’s annual meeting. The notice to the Company from a shareholder who intends to nominate a person at the meeting for election as a director must contain certain information as described in Section 3.7 of the Company’s Bylaws, which are available for inspection by shareholders as described above. If the presiding officer of a meeting of shareholders determines that a person was not nominated in accordance with the foregoing procedure, suchthat person will not be eligible for election as a director.

 

Other Matters; Annual Report on Form 10-KMatters

 

Management knows of no other matters that will be presented at the meeting. If any other matters arise at the meeting, it is intended that the shares represented by the proxies in the accompanying form will be voted in accordance with the judgment of the persons named in the proxy.

 

By Order of the Board of Directors,
  
 a151371001_v1-s- Roger H.D. Lacey 
Roger H.D. Lacey, Chairman


COMMUNICATIONS SYSTEMS, INC.

1990 EMPLOYEE STOCK PURCHASE PLAN1

1.       Establishment of Plan. Communications Systems, Inc. (hereinafter referred to as the “Company”) proposes to grant to certain employees of the Company the opportunity to purchase common stock of the Company. Such common stock shall be purchased pursuant to the plan herein set forth which shall be known as the “COMMUNICATIONS SYSTEMS, INC. 1990 EMPLOYEE STOCK PURCHASE PLAN” (hereinafter referred to as the “Plan”). The Company intends that the Plan shall qualify as an “Employee Stock Purchase Plan” under Section 423 of the Internal Revenue Code of 1986, as amended, and shall be construed in a manner consistent with the requirements of said Section 423 and the regulations thereunder.

2.       Purpose. The Plan is intended to encourage stock ownership by all eligible Employees of the Company and by eligible Employees of any Subsidiaries that adopt the Plan with the consent of the Company. The Plan is further intended to incent Employees to remain in employment, improve operations, increase profits, and contribute more significantly to the Company’s success.

3.       Administration.

(a)      The Plan shall be administered by a stock purchase committee (hereinafter referred to as the “Committee”) consisting of not less than three directors or employees of the Company, as designated by the Board of Directors of the Company (hereinafter referred to as the “Board of Directors”). The Board of Directors shall fill all vacancies in the Committee and may remove any member of the Committee at any time, with or without cause.

(b)     Unless the Board of Directors limits the authority of the Committee, the Committee shall be vested with full authority to adopt, amend and rescind any rules deemed desirable and appropriate for the administration of the Plan, to construe and interpret the Plan, and to make all other determinations necessary or advisable for the administration of the Plan. Decisions of the Committee will be final and binding on all parties who have an interest in the Plan. The Committee may delegate ministerial duties to such of the Company’s employees, outside entities and outside professionals as the Committee so determines. For all purposes of this Plan other than the Plan’s Section 3(b), references to the Committee shall also refer to the Board of Directors.

1As amended throughApril 3, 2015.February 19, 2019.Amendments prior toApril 3, 2015February 19, 2019 are summarized on page 13. OnApril 3, 2011,February 19, 2019 the Company’s Board amended Section 10 of the Plan to increase shares authorized for issuance from500,000 to 600,000, and600,000 to 700,000, and the Company’s Board has submitted this amendmentwas approved by the Company’stoshareholdersfor their approval at the May21, 201522, 2019 Annual Meeting of Shareholders.


(c)     The Company shall pay all expenses of administering the Plan, other than costs associated with either any required tax withholding or the sale or other disposition of shares purchased under the Plan. No member of the Board of Directors of the Committee shall be liable for any action or determination made in good faith with respect to the Plan or any option granted under it.

4.       Duration and Phases of the Plan.

(a)     The Plan will commence on July 1, 1990 and will terminate when all shares authorized for issuance under Section 10 of this Plan, as it may be amended from time to time, are issued or at such earlier date as shall be determined by the Company’s Board of Directors, except that any Phase commenced prior to such termination shall, if necessary, be allowed to continue beyond such termination until completion. Notwithstanding the foregoing, this Plan shall be considered of no force or effect and any options granted shall be considered null and void unless the holders of a majority of all the issued and outstanding shares of the common stock of the Company approve the Plan within twelve (12) months after the date of its adoption by the Board of Directors; and, further, any amendment of this Plan to increase the number of shares authorized for issuance under Section 10 of this Plan shall be considered of no force or effect and any options granted thereafter shall be considered null and void unless the holders of a majority of all the issued and outstanding shares of the common stock of the Company approve such amendment of the Plan within twelve (12) months after the date Section 10 is amended by the Board of Directors to increase the number of shares authorized for issuance.2

(b)     The Plan shall be carried out in one or more phases, each phase being for a period of one year or such other period of time as may be determined by the Board of Directors or Committee,3 provided that no phase shall be for a period of longer than twenty-seven (27) months (“Phases”). Phases may run concurrently or overlap with any other Phase. The existence and date of commencement of a Phase (the “Commencement Date”) shall be determined by the Committee and shall terminate on a date (the “Termination Date”) determined by the Committee consistent with the limitations specified above, provided that the commencement of the first Phase shall be within twelve (12) months before or after the date of approval of the Plan by the shareholders of the Company. In the event all of the stock reserved for grant of options hereunder is issued pursuant to the terms hereof prior to the commencement of one or more Phases scheduled by the Committee or the number of shares remaining is so small, in the opinion of the Committee, as to render administration of any succeeding Phase impracticable, such Phase or Phases shall be cancelled. Phases shall be numbered successively as Phase 1, Phase 2, Phase 3, etc.

2Amended effective January 1, 2002.

3Amended effective August 10, 2005


(c)     The Board of Directors may elect to accelerate the Termination Date of any Phase effective on the date specified by the Board of Directors in the event of (i) any consolidation or merger of the Company in which the Company is not the continuing or surviving corporation or pursuant to which shares would be converted into cash, securities or other property, other than a merger of the Company in which shareholders immediately prior to the merger have the same proportionate ownership of stock in the surviving corporation immediately after the merger; or (ii) any sale, lease, exchange or other transfer (in one transaction or a series of related transactions) of all or substantially all of the assets of the Company. Subject to any required action by the shareholders, if the Company shall be involved in any merger or consolidation, in which it is not the surviving corporation, and if the Board of Directors does not accelerate the Termination Date of the Phase, each outstanding option shall pertain to and apply to the securities or other rights to which a holder of the number of shares subject to the option would have been entitled.

(d)    A dissolution or liquidation of the Company shall cause each outstanding option to terminate, provided in such event that, immediately prior to such dissolution or liquidation, each Participant shall be repaid the payroll deductions credited to the Participant’s account without interest.

5.       Eligibility. All Employees, as defined in Section 19 hereof, who are employed by the Company at least one day prior to the Commencement Date of a Phase shall be eligible to participate in such Phase. For any Phase, the Company may choose to further exclude one or more of the following categories of employees, so long as the exclusions are applied in an identical manner:

(a)     Employees employed less than two years.

(b)     Employees whose customary employment is 20 hours or less per week.

(c)     Employees whose customary employment is not more than five months a calendar year.

(d)     Highly compensated employees (as defined in Code Reg. § 1.423-2(e)).

(e)     Employees who are citizens or residents of a foreign jurisdiction (without regard to whether they are also citizens of the United States or resident aliens) if the grant of the option is prohibited under the laws of such foreign jurisdiction, or if the compliance with the laws of the foreign jurisdiction would cause this Plan to violate Code § 423 and the regulations promulgated thereunder.

6.       Participation.

(a)     Participation in the Plan is voluntary. An eligible Employee may elect to participate in any Phase of the Plan, and thereby become a “Participant” in the Plan, by


completing the Plan payroll deduction form provided by the Company and delivering it to the Company or its designated representative prior to the Commencement Date of that Phase.

(b)     Once enrolled in the Plan, a Participant will continue to participate in the Plan until he or she withdraws from the Plan pursuant to Section 9(a), or until contributions are discontinued under Section 8(a)(v)(A) or Section 9(e), or is no longer an eligible Employee pursuant to 9(f). A Participant who withdraws from the Plan pursuant to Section 9(a) or is no longer an eligible Employee pursuant to Section 9(f) may again become a Participant, if the Participant is then an eligible Employee, by proceeding as provided in Section 6(a) above, which shall be effective as of the next Commencement Date. A Participant whose payroll deductions were discontinued because of Section 8(a)(v)(A) will automatically resume participation at the Commencement Date of the next Phase of the Plan that ends in the next calendar year, if he or she is then an eligible Employee at the same level as in effect at the time of the suspension. A Participant whose payroll deductions were discontinued because of Section 9(e) may resume participation and payroll deductions on the Commencement Date of the next Phase after the Participant is again permitted to make deferrals under the Company’s deferred compensation plan, if he or she is then an eligible Employee, by proceeding as provided in Section 6(a) above.

7.       Payroll Deductions.

(a)     Upon enrollment, a Participant shall elect to make contributions to the Plan by payroll deductions in increments based on a dollar amount or percentage of Base Pay (rounded to whole dollar amounts and in amounts calculated to be as uniform as practicable throughout the period of the Phase), in the aggregate amount not in excess of 10% of such Participant’s Base Pay for the term of the Phase, as determined according to Section 19 hereof, nor in excess of the limit specified in Section 8(a)(v)(A) below. Payroll deductions for a Participant shall commence on the first payday after the Commencement Date of the Phase and shall terminate on the last payday immediately prior to or coinciding with the Termination Date of that Phase unless sooner terminated by the Participant as provided in Section 9 hereof. Except for payroll deductions, a Participant may not make any separate cash payments into the Participant’s account under the Plan. The minimum authorized payroll deduction is $10 per payroll period.

(b)     In the event that the Participant’s compensation for any pay period is terminated or reduced from the compensation rate for such a period as of the Commencement Date of the Phase for any reason so that the amount actually withheld on behalf of the Participant as of the Termination Date of the Phase is less than the amount anticipated to be withheld over the Phase year as determined on the Commencement Date of the Phase, then the extent to which the Participant may exercise the Participant’s option shall be based on the amount actually withheld on the Participant’s behalf. In the event of a change in the pay period of any Participant, such as from bi-weekly to monthly, an


appropriate adjustment shall be made to the deduction in each new pay period so as to ensure the deduction of the proper amount authorized by the Participant.

(c)     A Participant may withdraw from participation in the Phase and terminate the Participant’s payroll deduction authorized at such times as determined by the Committee and shall have the rights provided in Section 9. No Participant shall be entitled to increase or decrease the amount to be deducted during a Phase after the Commencement Date of that Phase.

(d)     All payroll deductions made for Participants shall be credited to their respective accounts under the Plan.

(e)     Except for his right to discontinue participation in the Plan as provided in Paragraph 9, no Participant shall be entitled to increase or decrease the amount to be deducted in a given phase after the Commencement Date.

8.       Options.

(a)     Grant of Option.4

(i)A Participant who is employed by the Company as of the Commencement Date of a Phase shall be granted an option as of such date to purchase a number of full shares of Company common stock to be determined by dividing the total amount to be credited to that Participant’s account under Section 7 hereof by the applicable option price set forth in Section 8(a)(ii)(A) or (B) hereof, subject to the limitations of Sections 8(a)(v)(A), 8(a)(v)(B), 8(a)(v)(C) and 10 hereof.

(ii)Prior to the commencement of a Phase, the Board or Committee shall determine the option price for shares of common stock to be purchased during that Phase, as a percentage the fair market value of such shares of common stock on the Termination Date of the Phase, which shall not be less than:

A.For the period beginning on and after April 1, 2011, but subject to shareholder approval, eighty-five percent (85%) of such fair market value.5

4Amended effective August 10, 2005

5Amended March 3, 2011


B.For the period beginning on December 1, 2006 and prior to April 1, 2011, ninety-five percent (95%) of such fair market value.

(iii)The fair market value of shares of common stock of the Company shall be determined by the Committee for each valuation date in a manner acceptable under Section 423, Internal Revenue Code of 1986.

(iv)All Employees granted options pursuant to the Plan shall have the same rights and privileges, except as may be provided for in this Plan and pursuant to Treas. Reg. § 1.423-2(f). The Committee may impose uniform additional conditions and restrictions not inconsistent with Section 423 with respect to all options granted during a phase, including but not limited to restrictions on the hold and resale of shares received upon exercise of the option.

(v)Anything herein to the contrary notwithstanding, no Employee shall be granted an option hereunder:

A.Which permits the Participant’s rights to purchase shares of stock under all employee stock purchase plans of the Company, its Subsidiaries or its parent, if any, to accrue at a rate which exceeds Twenty-Five Thousand Dollars ($25,000) of the fair market value of such stock (determined at the time such option is granted) for each calendar year in which such option is outstanding at any time. In the case of shares purchased during a Phase that commenced in the current calendar year, the limit shall be equal to $25,000 minus the Fair Market Value of the shares that the Participant previously purchased in the current calendar year under the Plan and all other employee stock purchase plans of the Company. In the case of shares purchased during a Phase that commenced in the immediately preceding calendar year, the limit shall be equal to $50,000 minus the Fair Market Value of the shares that the Participant previously purchased under this Plan and all other employee stock purchase plans of the Company in the current calendar year and in the immediately preceding calendar year. Any amounts that accrue in excess of this limit shall be immediately refunded at the end of the Phase, without interest.


B.Which permits the Participant’s rights to purchase shares of stock under all employee stock purchase plans of the Company, its Subsidiaries or its parent, if any, that per Phase exceed the number of shares equal to $25,000 divided by the fair market value of the stock on the first day of the Phase.

C.If immediately after the grant such Participant would own and/or hold outstanding options to purchase stock possessing five percent (5%) or more of the total combined voting power or value of all classes of stock of the Company, its parent, if any, or of any Subsidiary of the Company. For purposes of determining stock ownership under this Section, the rules of Section 424(d) of the Internal Revenue Code, as amended, shall apply.

(vi)The grant of an option pursuant to this Plan shall not affect in any way the right or power of the Company to make adjustments, reclassifications, reorganizations or changes of its capital or business structure or to merge or to consolidate or to dissolve, liquidate or sell, or transfer all or any part of its business or assets.

(b)Exercise of Option.

(i)Unless a Participant gives written notice to the Company pursuant to Section 8(b)(ii) or Section 9 prior to the Termination Date of a Phase, his option for the purchase of shares will be exercised automatically for the Participant as of such Termination Date for the purchase of the number of full shares of Company common stock which the accumulated payroll deductions in the Participant’s account at that time will purchase at the applicable option price set forth in Section 8(a)(ii), and subject to the limitations set forth in Sections 8(a)(v)(A), 8(a)(v)(B) and 10 hereof.

(ii)A Participant may, by written notice to the Company at any time during the thirty (30) day period immediately preceding the Termination Date of a Phase, elect, effective as of the Termination Date of that Phase, to exercise his option for a specified number of full shares less than the maximum number which may be purchased under his option.

(iii)

As promptly as practicable after the Termination Date of any Phase, the Company will deliver to each Participant herein the common stock purchased upon the exercise of his option. Any balance in Participant’s account not used for the purchase of common stock as


of the Termination Date of a Phase shall be carried over (without interest) and credited to Participant’s account for the next Phase of the Plan, subject to Participant’s right to be paid such amount without interest in the event Participant subsequently withdraws from or terminates participation in the Plan as provided in Section 9.6

(iv)The Committee may appoint a registered broker dealer to act as agent for the Company in holding and performing ministerial duties in connection with the Plan, including, but not limited to, maintaining records of stock ownership by Participants and holding stock in its own name for the benefit of the Participants. No trust or escrow arrangement shall be expressed or implied by the exercise of such duties by the agent. A Participant may, at any time, request of the agent that any shares allocated to the Participant be registered in the name of the Participant, in which event the agent shall issue a certificate for the whole number of shares in the name of the Participant and shall deliver to the Participant any cash for fractional shares, based on the then fair market value of the shares on the date of issuance.

9.       Withdrawal or Termination of Participation.

(a)     A Participant may, at any time prior to the Termination Date of a Phase, withdraw all payroll deductions then credited to his account by giving written notice to the Company. Promptly upon receipt of such notice of withdrawal, all payroll deductions credited to the Participant’s account after March 31, 2011 will be paid to him without interest and no further payroll deductions will be made during that Phase.7 In such event, the option granted the Participant under that Phase of the Plan shall lapse immediately. Partial withdrawals of payroll deductions hereunder may not be made. Subject to Section 9(e) below, a Participant’s withdrawal will not have any effect upon the Participant’s eligibility to participate in any succeeding Phase of the Plan or in any similar plan that may hereafter be adopted by the Company.

(b)     Notwithstanding the provisions of Section 9(a) above, if a Participant is obligated to file reports pursuant to Section 16 of the Securities Exchange Act of 1934 (whether at the commencement of a Phase or during a Phase) then such a Participant shall not have the right to withdraw all or a portion of the accumulated deductions except in accordance with Section 9(c) and (d) below.

6Amended effective March 1, 2012

7Amended March 3, 2011


(c)     In the event of the death of a Participant, the person or persons specified in Section 14 may give notice to the Company within sixty (60) days of the death of the Participant electing to purchase the number of full shares which the accumulated payroll deductions in the account of such deceased Participant will purchase at the option price specified in Section 8(a)(ii) and have the balance in the account distributed in cash without interest to the person or persons specified in Section 14. If no such notice is received by the Company within said sixty (60) days, the accumulated payroll deductions will be distributed in full in cash without interest to the person or persons specified in Section 14.

(d)     Upon termination of Participant’s employment for any reason other than death of the Participant, the payroll deductions credited to his account without interest shall be returned to him.

(e)     In the event the Participant’s participation is suspended under the Company’s deferred compensation plan as a result of receiving a hardship withdrawal, the Participant shall be immediately and automatically suspended from the Plan and all payroll deductions shall be discontinued and returned to the Participant, without interest. The Participant shall again participate in the Plan as provided in Section 6(b) above.

(f)      In the event the Participant ceases to be an eligible Employee, although still employed by the Company, the Participant shall be deemed to have discontinued participation in the Plan and all payroll deductions shall be discontinued. Participant shall have the right to purchase the number of full shares, which the accumulated payroll deductions in his or her account as of the date the employee ceases to be an eligible Employee will purchase at the option price and time specified in Section 8 above. The balance remaining in Participant’s account after such purchase shall be distributed to Participant without interest.

(g)     The Committee shall be entitled to make such rules, regulations and determination as it deems appropriate under the Plan in respect of any leave of absence taken by or disability of any Participant. Without limiting the generality of the foregoing, the Committee shall be entitled to determine:

(i)Whether or not any such leave of absence shall constitute a termination of employment for purposes of the Plan; and

(ii)The impact, of any, of any such leave of absence on options under the Plan theretofore granted to any Participant who takes such leave of absence.


10.     Stock Reserved for Options.SixSeven Hundred Thousand (600,000700,000)8shares of the Company’s $.05 par value common stock are reserved for issuance upon the exercise of options to be granted under the Plan. Shares subject to the unexercised portion of any lapsed or expired option may again be subject to option under the Plan.

(b)     If the total number of shares of Company common stock for which options are to be granted for a given Phase as specified in Section 8 exceeds the number of shares then remaining available under the Plan (after deduction of all shares for which options have been exercised or are then outstanding) and if the Committee does not elect to cancel such Phase pursuant to Section 4, the Committee shall make a pro rata allocation of the shares remaining available in as uniform and equitable a manner as it shall consider practicable. In such event, the options to be granted and the payroll deductions to be made pursuant to the Plan which would otherwise be effected may, in the discretion of the Committee, be reduced accordingly. The Committee shall give written notice of such reduction to each Participant affected.

(c)     The Participant (or a joint tenant named pursuant to Section 10(d) hereof) shall have no rights as a shareholder with respect to any shares subject to the Participant’s option until the date of the issuance of a stock certificate evidencing such shares. No adjustment shall be made for dividends (ordinary or extraordinary, whether in cash, securities or other property), distributions or other rights for which the record date is prior to the date such stock certificate is actually issued, except as otherwise provided in Section 12 hereof.

(d)     The shares of Company common stock to be delivered to a Participant pursuant to the exercise of an option under the Plan will be registered in the name of the Participant or, if the Participant so directs by written notice to the Committee prior to the Termination Date of that Phase of the Plan, in the names of the Participant and one other person the Participant may designate as his joint tenant with rights of survivorship, to the extent permitted by law.

11.     Accounting and Use of Funds. Payroll deductions for each Participant shall be credited to an account established for him under the Plan. Such account shall be solely for bookkeeping purposes and no separate fund or trust shall be established hereunder and the Company shall not be obligated to segregate such funds. All funds from payroll deductions received or held by the Company under the Plan may be used, without limitation, for any corporate purpose by the Company.

8Originally 100,000 shares (adjusted for stock splits) with authorized shares increased in 1995, 1998, 2002,20082008, 2011, and2011.2015. See page 13 below. OnApril 3, 2011,February 19, 2019, the Company’s Board again amended the Plan to increase shares authorized for issuance from500,000 to600,000to 700,000 and has submitted this amendment to shareholders for their approval at the May21, 201522, 2019 Annual Meeting of Shareholders.


12.     Adjustment Provision. (a) Subject to any required action by the shareholders of the Company, the number of shares covered by each outstanding option, and the price per share thereof in each such option, shall be proportionately adjusted for any increase or decrease in the number of issued shares of the Company common stock resulting from a subdivision or consolidation of shares or the payment of a share dividend (but only on the shares) or any other increase or decrease in the number of such shares effected without receipt of consideration by the Company.

(b)     In the event of a change in the shares of the Company as presently constituted, which is limited to a change of all its authorized shares with par value into the same number of shares with a different par value or without par value, the shares resulting from any such change shall be deemed to be the shares within the meaning of this Plan.

(c)     To the extent that the foregoing adjustments relate to shares or securities of the Company, such adjustments shall be made by the Committee, and its determination in that respect shall be final, binding and conclusive, provided that each option granted pursuant to this Plan shall not be adjusted in a manner that causes the option to fail to continue to qualify as an option issued pursuant to an “employee stock purchase plan” within the meaning of Section 423 of the Code.

(d)     Except as hereinbefore expressly provided in this Section 12, no Participant shall have any right by reason of any subdivision or consolidation of shares of any class or the payment of any stock dividend or any other increase or decrease in the number of shares of any class or by reason of any dissolution, liquidation, merger, or consolidation or spin-off of assets or stock of another corporation, and any issue by the Company of shares of any class, or securities convertible into shares of any class, shall not affect, and no adjustment by reason thereof shall be made with respect to, the number or price of shares subject to the option.

13.     Non-Transferability of Options.

(a)      Options granted under any Phase of the Plan shall not be transferable except under the laws of descent and distribution and shall be exercisable only by the Participant during the Participant’s lifetime and after the Participant’s death only by the Participant’s beneficiary of the representative of the Participant’s estate as provided in Section 9(c) hereof.

(b)     Neither payroll deductions credited to a Participant’s account, nor any rights with regard to the exercise of an option or to receive common stock under any Phase of the Plan may be assigned, transferred, pledged or otherwise disposed of in any way by the Participant. Any such attempted assignment, transfer, pledge or other disposition shall be null and void and without effect, except that the Company may, at its option, treat such act as an election to withdraw funds in accordance with Section 9.


14.     Designation of Beneficiary.

(a)     A Participant may file a written (or if available electronic) designation of a beneficiary who is to receive any cash credited to the Participant’s account under any Phase of the Plan in the event of such Participant’s death prior to exercise of the Participant’s option pursuant to Section 8 hereof, or to exercise the Participant’s option and become entitled to any stock and/or cash upon such exercise in the event of the Participant’s death prior to exercise of the option pursuant to Section 8 hereof. The beneficiary designation may be changed by the Participant at any time by written notice (or if available electronic) to the Company.

(b)     Upon the death of a Participant and upon receipt by the Company of proof deemed adequate by it of the identity and existence at the Participant’s death of a beneficiary validly designated under the Plan, the Company shall in the event of the Participant’s death under the circumstances described in Section 9(c) hereof, allow such beneficiary to exercise the Participant’s option pursuant to Section 9(c) if such beneficiary is living on the Termination Date of the Phase and deliver to such beneficiary the appropriate stock and/or cash after exercise of the option. In the event there is no validly designated beneficiary under the Plan who is living at the time of the Participant’s death under the circumstances described in Section 9(c) or in the event the option lapses, the Company shall deliver the cash credited to the account of the Participant without interest to the executor or administrator of the estate of the Participant, or if no such executor or administrator has been appointed to the knowledge of the Company, it may, in its discretion, deliver such cash to the spouse (or, if no surviving spouse, to any one or more children of the Participant). If no spouse or child is known to the Company, then to such relatives of the Participant known to the Company as would be entitled to such amounts, under the laws of intestacy in the deceased Participant’s domicile as though named as the designated beneficiary hereunder. The Company will not be responsible for or be required to give effect to the disposition of any cash or stock or the exercise of any option in accordance with any will or other testamentary disposition made by such Participant or in accordance with the provision of any law concerning intestacy, or otherwise. No designated beneficiary shall, prior to the death of a Participant by whom the beneficiary has been designated, acquire any interest in any stock or in any option or in the cash credited to the Participant’s account under any Phase of the Plan.

15.     Amendment and Termination. The Plan may be terminated at any time by the Board of Directors provided that, except as permitted in Section 4(c) with respect to an acceleration of the Termination Date of any Phase, no such termination will take effect with respect to any options then outstanding. Also, the Board may, from time to time, amend the Plan as it may deem proper and in the best interests of the Company or as may be necessary to comply with Section 423 of the Internal Revenue Code of 1986, as amended, or other applicable laws or regulations; provided, however, that no such amendment shall, without prior approval of the shareholders of the Company (1) increase the total number of shares for which options may be granted under the Plan (except as


provided in Section 12 herein), (2) permit aggregate payroll deductions in excess of ten percent (10%) of a Participant’s compensation as of the Commencement Date of a Phase, or (3) impair any outstanding option.

16.     Interest. For the period prior to April 1, 2011, interest payable on a Participant’s payroll deductions shall be determined by averaging the month-end balances in the Participant’s account for the period of his participation and computing interest thereon at the rate of three percent (3%) per annum or such higher rate as shall, from time to time, be determined by the Board of Directors.9

17.     Notices. All notices or other communications in connection with the Plan or any Phase thereof shall be in the form specified by the Committee and shall be deemed to have been duly given when received by the Participant or his designated personal representative or beneficiary or by the Company or its designated representative, as the case may be.

18.     Participation of Subsidiaries. The Board of Directors may, by written resolution, authorize the employees of any of its Subsidiaries to participate hereunder. Effective as of the date of coverage of any such Subsidiary, any references herein to the “Company” shall be interpreted as referring to such Subsidiary as well as to Communications Systems, Inc.

In the event that any Subsidiary which is covered under the Plan ceases to be a Subsidiary of Communications Systems, Inc., the employees of such Subsidiary shall be considered to have terminated their employment for purposes of Section 9 hereof as of the date such Subsidiary ceases to be such a Subsidiary.

19.     Definitions.

(a)     “Subsidiary” shall include any corporation defined as a subsidiary of the Company in Section 424(f) of the Internal Revenue Code of 1986, as amended.

(b)     “Employee” shall mean any employee, including an officer, of the Company who as of the first day of the month immediately preceding the Commencement Date of a Phase is customarily employed by the Company for more than fifteen (15) hours per week.

(c)     “Base Pay” is the regular pay for employment for each employee as annualized for a twelve (12) month period, exclusive of overtime, commissions, bonuses, disability payments, shift differentials, incentives and other similar payments, determined as of the Commencement Date of each Phase. In determining Base Pay for any employee for a Phase, the Committee or its designee is authorized to use factors that it determines

9Amended effective January 1, 2002 and March 3, 2011


relevant, including aggregate salary, wages, commissions and bonuses for the prior fiscal year or years.

20.    Miscellaneous.

(a)     The Plan shall not, directly or indirectly, create any right for the benefit of any Employee or class of Employees to purchase any shares of stock under the Plan, or create in any Employee or class of Employees any right with respect to continuation of employment by the Company, and it shall not be deemed to interfere in any way with the Company’s right to terminate, or otherwise modify, an Employee’s employment at any time.

(b)     The provisions of the Plan shall, in accordance with its terms, be binding upon, and inure to the benefit of, all successors of each Employee participating in the Plan, including, without limitation, such Employee’s estate and the executors, administrators or trustees thereof, heirs and legatees, and any receiver, trustee in bankruptcy, or representative of creditors of such Employee.

(c)     As a condition of the obligations of the Company under this Plan, each Participant must, no later than the date as of which any part of the value of an option under this Plan first becomes includable as compensation in the gross income of the Participant for federal income tax purposes, pay to the Company, or make arrangements satisfactory to the Company regarding payment of, any federal, state, or local taxes of any kind required by law to be withheld with respect to such value. The Company or any Subsidiary, to the extent permitted by law, may deduct any such taxes from any payment of any kind otherwise due to the Participant. If the Committee permits, a Participant may elect by written notice to the Company to satisfy part or all of the withholding tax requirements under this Section by (i) authorizing the Company to retain from the number of shares of Stock that would otherwise be deliverable to the Participant, or (ii) delivering (including by attestation) to the Company from shares of stock already owned by the Participant, that number of shares having an aggregate fair market value equal to part or all of the tax payable by the Participant under the this Section, and in the event shares of stock are withheld, the amount withheld will not exceed the minimum required federal, state and FICA withholding amount. Any such election will be in accordance with, and subject to, applicable tax and securities laws, regulations and rulings.

(d)     The law of the State of Minnesota will govern all matters relating to this Plan except to the extent it is superseded by the laws of the United States.

(e)     The offering of the shares hereunder shall be subject to the effecting by the Company of any registration or qualification of the shares under any federal or state law or the obtaining of the consent or approval of any governmental regulatory body which the Company shall determine, in its sole discretion, is necessary or desirable as a condition to or in connection with, the offering or the issue or purchase of the shares covered thereby.


The Company shall make every reasonable effort to effect such registration or qualification or to obtain such consent or approval.

(f)      It is intended that the Plan and any option granted under the Plan made to a person subject to Section 16 of the Securities Exchange Act of 1934 meet all requirements of Rule 16b-3. If any provisions of the Plan or any option granted under the Plan would disqualify the Plan or such option, or would otherwise not comply with Rule 16b-3, such provision or option shall be construed or deemed amended to conform to Rule 16b-3.

(g)     Notwithstanding any provision in this Plan to the contrary, payroll deduction elections and cancellations or amendments thereto, withdrawals decisions, beneficiary designations, and any other decision or election by a Participant under this Plan may be accomplished by electronic or telephonic means, which includes but is not limited to the Internet, and which are not otherwise prohibited by law and which are in accordance with procedures and/or systems approved or arranged by the Employer or its delegates.

Adopted by Board of Directors: February 15, 1990

Approved by the shareholders May 1990

Amended May 1995 to increase authorized shares to 200,000

Amended May 1998 to increase authorized shares to 300,000

Amended May 2002 to increase authorized shares to 400,000

Amended October 27, 2004 to modify definition of “Base Pay” in Section 19(c)

Amended effective August 1, 2005 to (i) authorize the Board and Committee establish a Phase for a period other than one year (Section 4(b)) and (ii) increase the option price to 95% of fair market value at the Termination Date (Section 8(a)(ii))

Amended December 30, 2008 to increase authorized shares to 500,000

Amended March 3, 2011 to (i) eliminate interest on withdrawn deferrals; (ii) provide discretion to the Committee to establish the option price for a Phase at not less than 85% of fair market value on the Termination Date and (iii) comply with new tax regulations and other administrative changes. Shareholders approved 2011 amendments on May 19, 2011.

Amended effective March 1, 2012 to provide for carryover of cash balances to the next Plan phase to the extent not used to purchased whole shares.

Amended effective March 26, 2015 to increase authorized shares to 600,000.

Shareholders approved 2015 amendment on May 21, 2015.


  
 Curtis A. Sampson, Chairman

35 

VOTE BY INTERNET -www.proxyvote.com



COMMUNICATIONS SYSTEMS, INC.
SHAREOWNER SERVICES
P.O. BOX 64945
ST. PAUL, MN 55164-0945

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E08043-P77587

E73080-P20185

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COMMUNICATIONS SYSTEMS, INC.

For
All

Withhold
All

For All
Except

To withhold authority to vote for any individual nominee(s), mark “For All Except” and write the number(s) of the nominee(s) on the line below.

The Board of Directors recommends you vote FOR the election of each of the nominees as directors.

1.

To elect the sixfive directors nominated by the Board of Directors to serve one-year terms until the 20172020 Annual Meeting of Shareholders (“Proposal No. 1”)

.

o

o

o

Nominees:

01)  Luella G. Goldberg

Roger H.D. Lacey

04)

02)  Richard A. Primuth

02)  Roger H.D. Lacey

03)  Curtis A Sampson

05)  Curtis A. Sampson

03)  Gerald D. Pint

06)04)  Randall D. Sampson

05)  Steven C. Webster

For

Against

Abstain

The Board of Directors recommends you vote FOR ProposalProposals No. 2.2 and 3.

For

Against

Abstain

2.

2.To ratify the appointment of DeloitteBaker Tilly Virchow & ToucheKrause, LLP as the Company’s independent registered public accounting firm for the year endedending December 31, 2016.

2019.

o

o

o

3.

To approve a 100,000 share increase in the Communications Systems, Inc. Employee Stock Purchase Plan.
THIS PROXY, IF PROPERLY EXECUTED, WILL BE VOTED IN THE MANNER DIRECTED BY THE UNDERSIGNED. IF NO DIRECTION IS GIVEN, THIS PROXY WILL BE VOTED FOR THE ELECTION OF ALL NOMINEES, AND FOR PROPOSAL 2.PROPOSALS 2 AND 3. PLEASE SIGN, DATE AND RETURN THIS PROXY FORM.CARD.


For address changes or comments, please check this box and write them on the back where indicated.

o


Please date and sign exactly as your name(s) appear(s) hereon, indicating, where proper, official position or representative capacity in which you are signing. When signing as executor, administrator, trustee or guardian, give full title as such; when shares have been issued in names of two or more persons, all should sign.



Signature [PLEASE SIGN WITHIN BOX]

Date

Signature (Joint Owners)

Date

 


COMMUNICATIONS SYSTEMS, INC.

ANNUAL MEETING OF SHAREHOLDERS

May 19, 2016

22, 2019

10:00 a.m., Central Daylight Time

Communications Systems, Inc.

10900 Red Circle Drive

Minnetonka, Minnesota



Important Notice Regarding the Internet Availability of Proxy Materials for the Annual Meeting:

The Notice and Proxy Statement and Annual Report are available at www.proxyvote.com.


E08044-P77587



E73081-P20185

 

COMMUNICATIONS SYSTEMS, INC.

Proxy



THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS FOR THE

ANNUAL MEETING OF SHAREHOLDERS TO BE HELD ON MAY 19, 2016.22, 2019.


The undersigned hereby appoints Curtis A. Sampson, Roger H.D. Lacey and Edwin C. Freeman,Mark D. Fandrich, or any oneeither of them, as proxies, with full power of substitution to vote all the shares of common stock that the undersigned would be entitled to vote if personally present at the Annual Meeting of Shareholders of Communications Systems, Inc., to be held on May 19, 2016,22, 2019, at 10:00 a.m., Central Daylight Time, at the offices of Communications Systems, Inc., 10900 Red Circle Drive, Minnetonka, Minnesota, or at any adjournment thereof, upon any and all matters that may properly be brought before the meeting or at any adjournment thereof, hereby revoking all former proxies.




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(Continued and to be marked, dated and signed, on the other side)